Executive Secretary

LCC - Liberty Commercial Center Inc.; Legazpi; On-site; PHP 300,000 - 600,000; Full time

Job summary

LCC - Liberty Commercial Center Inc. in Legazpi, Philippines, seeks an Executive Secretary to provide high-level administrative and management support to an executive, organize the office’s formalities, duties, activities and events, and oversee clerical operations to run the company smoothly.

You will coordinate calendars, travel arrangements, meetings and conference calls, prepare correspondence and reports, liaise with internal and external offices, and maintain confidential records.

Qualifications

• University Graduate of Bachelor's Degree in Business Course or any related field of discipline.
• Excellent communication skill, proficient in English.

Responsibilities

• Organizes the maintenance, filtering, and safekeeping of private or confidential information, logbooks, calendars, diaries, or reports.
• Records minutes or manages the recording of minutes and its safekeeping. Organizes the executive’s requirements for meetings, events, or business trips.
• Conducts research and analysis work, oversees the collection of data and information and prepares the results of these searches for their presentation by executives.
• Acts as liaison between the executive and other organizational units, internal and external corporate offices, or government or private offices.
• Prepares correspondence, reports, and materials for publications and presentations, for the use and information of the executive.
• Organizes conference calls, meetings and events
• Organizes and plans the executive’s travel arrangements, meetings, events, and conferences.
• Arranges the handling and filtering of telephone calls and replies to queries. Plans the meeting and welcoming of clients and visitors.

Skills

Excellent communication

Proficient in English

Education

Bachelor's degree in Business

Job description

The Executive Secretary is responsible in providing general administrative and management support to an executive, managing and organizing an executive office’s administrative formalities, duties, activities, and events; and to oversee or coordinate administrative and clerical duties needed to run the company efficiently and smoothly.

Key Responsibilities:

• Organizes the maintenance, filtering, and safekeeping of private or confidential information, logbooks, calendars, diaries, or reports.

• Records minutes or manages the recording of minutes and its safekeeping. Organizes the executive’s requirements for meetings, events, or business trips.

• Conducts research and analysis work, oversees the collection of data and information and prepares the results of these searches for their presentation by executives

• Acts as liaison between the executive and other organizational units, internal and external corporate offices, or government or private offices.

• Prepares correspondence, reports, and materials for publications and presentations, for the use and information of the executive.

• Organizes conference calls, meetings and events

• Organizes and plans the executive’s travel arrangements, meetings, events, and conferences.

• Arranges the handling and filtering of telephone calls and replies to queries. Plans the meeting and welcoming of clients and visitors.

Requirements:

• University Graduate of Bachelor's Degree in Business Course or any related field of discipline

• Excellent communication skill, proficient in English