EXECUTIVE SECRETARY

Private Advertiser; Davao City; On-site; PHP 240,000 - 420,000; Full time

Job summary

Private Advertiser in Davao City is seeking an Executive Assistant to provide administrative and personal support to the Managing Director, ensuring smooth management of schedules, communications, documents, and daily activities.

You will manage the Managing Director’s calendar, handle calls and emails, prepare reports and presentations, coordinate meetings and business activities, maintain confidential files, and assist with both administrative and personal tasks as needed.

Qualifications

• Bachelor’s degree in business administration, Management, or related field.
• Experience as Executive Secretary or Personal Assistant.
• Excellent communication and organizational skills.
• Able to handle confidential information with discretion.

Responsibilities

• Manage the Managing Director’s schedule, appointments, and meetings.
• Handle calls, emails, correspondence, and follow-ups.
• Prepare and organize documents, reports, and presentations.
• Coordinate meetings and business activities.
• Maintain confidential files and information.
• Coordinate with internal and external parties on behalf of the Managing Director.

Skills

Executive support

Office administration

Communication

MS Office

Organizational skills

Discretion

Multi-tasking

Personal assistance

Confidentiality

Education

Bachelor’s degree in business administration, Management, or a related field

Tools

MS Office

Job description

JOB DESCRIPTION

Provides administrative and personal support to the Managing Director, ensuring efficient management of schedules, communications, documents, and daily activities.

KEY RESPONSIBILITIES

• Manage the Managing Director’s schedule, appointments, and meetings
• Handle calls, emails, correspondence, and follow-ups
• Prepare and organize documents, reports, and presentations
• Coordinate meetings, appointments, and business activities
• Maintain confidential files and information
• Assist with personal and administrative tasks as needed
• Coordinate with internal departments and external parties on behalf of the Managing Director
• Perform other duties as assigned

JOB QUALIFICATIONS

• Bachelor’s degree in business administration, Management, or a related field
• With experience as an Executive Secretary, Personal Assistant, or similar role
• Excellent communication and organizational skills
• Proficient in MS Office and other office applications
• Highly organized, detail-oriented, and trustworthy
• Able to handle confidential information with discretion
• Flexible and able to manage multiple tasks and priorities
• Willing to assist with both administrative and personal tasks of the Managing Director