Executive Secretary

Private Advertiser; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

Private Advertiser in the Philippines is seeking a highly organized Executive Secretary to provide administrative and operational support to the management team. The role emphasizes discretion, reliability, and proactive coordination of calendars, communications, and documents.

The ideal candidate will have a Bachelor's degree, proven EA experience, strong English communication, and proficiency with MS Office and Google Workspace.

Qualifications

• Bachelor's degree preferred in a related field.
• Proven experience as Executive Assistant or similar role is an advantage.
• Excellent English communication, both verbal and written.
• Proficient with MS Office, Google Workspace and online collaboration tools.
• Ability to handle confidential information with integrity.

Responsibilities

• Manage executives' calendars, schedules, and meetings.
• Coordinate internal and external communications, including emails and follow-ups.
• Prepare reports, presentations, and meeting notes.
• Organize files and confidential information.
• Assist in project coordination and ensure deadlines are met.
• Handle travel arrangements and itineraries if required.
• Support day-to-day administrative and operational tasks.
• Coordinate with departments and external partners.
• Monitor tasks, reminders, and action items for executives.
• Perform other duties assigned by management.

Skills

Organizational skills

Verbal and written English

Time management

Independent work

Confidentiality

Education

Bachelor's degree in Business Admin/Management/Communications or related field

Tools

Microsoft Office

Google Workspace

Online collaboration tools

AI tools (ChatGPT/Claude)

Job description

We are looking for a highly organized and proactive Executive Secretary to provide administrative and operational support to the management team. The ideal candidate is detail-oriented, professional, resourceful, and able to handle confidential information with integrity. This role requires strong communication skills, time management, and the ability to work in a fast-paced environment while managing multiple priorities.

Key Responsibilities

• Manage calendars, schedules, appointments, and meetings for executives
• Coordinate internal and external communications, including emails and follow-ups
• Prepare reports, presentations, meeting notes, and documents as needed
• Organize and maintain files, records, and confidential information
• Assist in project coordination and ensure deadlines are met
• Handle travel arrangements, bookings, and itinerary preparation if required
• Support day-to-day administrative and operational tasks
• Coordinate with different departments and external partners when necessary
• Monitor tasks, reminders, and action items for executives
• Perform other duties assigned by management

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related field is preferred
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role is an advantage
• Strong organizational and multitasking skills
• Excellent verbal and written English communication skills
• Proficient in Microsoft Office, Google Workspace, and online collaboration tools
• Ability to work independently and maintain professionalism at all times
• Strong attention to detail and problem-solving skills
• Familiarity with AI tools such as ChatGPT, Claude or similar platforms is an advantage

Preferred Skills

• Time management and prioritization
• Confidentiality and discretion
• Adaptability and flexibility
• Strong interpersonal skills
• Tech-savvy and willing to learn new systems quickly