Executive Assistant

Hammerjack Pty Ltd; Philippines; On-site; PHP 300,000 - 420,000; Full time

Job summary

Hammerjack Pty Ltd is seeking an Executive Assistant to provide comprehensive administrative and operational support to senior executives in the Philippines.

You will manage calendars, prepare reports, coordinate meetings and travel, and handle confidential communications with discretion, while supporting executive-led projects and briefing materials.

Qualifications

• Experience managing complex schedules and high-level communications.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, correspondence, and other executive documents.
• Organize meetings, agendas, minutes, and follow-up actions.
• Handle calls, emails, inquiries, and official communications.
• Assist in executive-led projects and monitor deliverables and deadlines.
• Conduct research and prepare briefing materials.
• Maintain proper documentation and confidential records.
• Coordinate with internal departments and external stakeholders.
• Handle sensitive information with discretion and professionalism.

Skills

Calendar management

High-level communications

Discretion and confidentiality

Time management

Multitasking under pressure

Professionalism

Tools

MS Office

Digital collaboration tools

Job description

We are looking for a highly organized, professional, and trustworthy Executive Assistant to provide comprehensive administrative and operational support to senior executives.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare reports, presentations, correspondence, and other executive documents
• Organize meetings, agendas, minutes, and follow-up actions
• Handle calls, emails, inquiries, and official communications
• Assist in executive-led projects and monitor deliverables and deadlines
• Conduct research and prepare briefing materials
• Maintain proper documentation and confidential records
• Coordinate with internal departments and external stakeholders
• Handle sensitive information with discretion and professionalism
• Experience managing complex schedules and high-level communications
• Corporate or financial services experience is an advantage
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Proficient in MS Office and digital collaboration tools
• Able to multitask, prioritize, and work effectively under pressure
• Dependable, discreet, proactive, resourceful, and professional