Executive Secretary

Private Advertiser; Makati; On-site; PHP 350,000 - 550,000; Full time

Job summary

Private Advertiser in Makati seeks an Executive Secretary to organize day-to-day operations, manage schedules, and handle sensitive information with professionalism.

You will coordinate communications, prepare reports and presentations, and support staff and management with confidential tasks. The role requires a degree in Secretarial Administration and at least three years of related experience, with strong MS Excel or Google Sheets skills.

Qualifications

• Bachelor’s or college degree in Secretarial Administration or equivalent.
• At least three years of experience in a related field.
• Strong written and spoken communication skills.
• Proficiency in MS Excel or Google Sheets.
• Excellent attention to detail and ability to meet deadlines.
• A team-oriented, self-sufficient work style.

Responsibilities

• Organize executive schedules, including appointments, meetings, and travel plans.
• Handle phone calls, emails, and correspondence as the primary contact.
• Prepare meeting materials, attend meetings, take minutes, and follow up on actions.
• Maintain electronic and physical files, records, and databases.
• Prepare reports, presentations, and other documents.
• Monitor expenditure reports and office supplies.
• Organize events, conferences, and special initiatives.
• Handle sensitive information with discretion.

Skills

Communication skills

Attention to detail

Deadline-driven

Independence

Teamwork

Education

Bachelor’s degree in Secretarial Administration

Tools

MS Excel

Google Sheets

Job description

About the role

As an Executive Secretary, you will help keep day-to-day operations organized by managing schedules, coordinating communication, maintaining accurate records, and supporting staff and management. You will serve as a reliable point of contact for internal and external parties while handling sensitive information with professionalism.

Key responsibilities

• Organize executive schedules, including appointments, meetings, and travel plans.

• Handle phone calls, emails, and correspondence while serving as the executive’s primary point of contact.

• Prepare meeting materials, attend meetings, take minutes, and follow up on action items.

• Maintain electronic and physical files, records, and databases.

• Prepare reports, presentations, and other documents.

• Monitor expenditure reports and office supplies.

• Help organize and coordinate events, conferences, and other special initiatives.

• Handle sensitive and confidential information with discretion and professionalism.

What we’re looking for

• Bachelor’s or College Degree in Secretarial Administration or an equivalent qualification.

• At least three years of experience in a related field or position.

• Good written and oral communication skills.

• Proficiency in MS Excel or Google Sheets.

• Strong attention to detail and the ability to meet deadlines.

• A team-oriented approach with the ability to work independently and with minimal supervision.