Executive Secretary

Cyrus Logistics Inc.; Manila; In loco; PHP 300.000 - 540.000; Tempo pieno

Descrizione del lavoro

Cyrus Logistics Inc. is seeking an organized and dependable Executive Secretary to support the President/CEO with communications, scheduling, travel, and confidential document handling.

The role requires experience as an Executive Secretary or PA, strong communication, and meticulous administrative skills to ensure efficient operations and coordination across executive activities.

Competenze

• Proven experience as an Executive Secretary, Personal Assistant, Administrative Assistant, or in a similar role.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to manage multiple priorities and deadlines.
• Proficiency in word processing, spreadsheets, presentations, email, calendar management, and document management tools.
• High attention to detail, accuracy, discretion, and professionalism.
• Ability to prepare business correspondence, reports, meeting notes, and official documents.
• Strong follow-through and practical problem-solving skills.
• Ability to handle confidential information with sound judgement.
• Relevant administrative or business qualification is an advantage.

Mansioni

• Perform word processing for correspondence, reports, memoranda, letters, and other executive documents.
• Act as Secretary to the President/CEO and provide day-to-day administrative support.
• Place, receive, screen, and route telephone calls, visitors, correspondence, documents, and reports.
• Prepare and edit letters, memoranda, official documents, reports, and presentations.
• Attend meetings as directed, take accurate notes, and prepare follow-up actions.
• Make travel arrangements and prepare detailed itineraries.
• Prepare and encode reports to simplify administrative processes and reduce turnaround time.
• Transcribe dictated material accurately and promptly.
• Schedule appointments, meetings, follow-ups, and reminders, ensuring commitments are properly coordinated.
• Receive, record, organise, and route incoming and outgoing documents and reports.
• Prepare official documents such as Secretary's Certificates, affidavits, board resolutions, and contracts.
• Monitor and maintain current insurance policies and registrations for company vehicles and properties.
• Maintain orderly records and protect the confidentiality of executive and company information.
• Perform other related tasks as assigned by the President/CEO.

Conoscenze

Communication skills

Organisational skills

Deadline management

Discretion

Professional demeanor

Formazione

Relevant administrative qualification

Strumenti

Word processing software

Spreadsheets

Presentations

Email/calendar tools

Document management systems

Descrizione del lavoro

About the role

We are seeking an organised and highly dependable Executive Secretary to provide comprehensive administrative support to the President/CEO. The role is central to keeping executive communications, schedules, meetings, documents, travel arrangements, and follow-up activities coordinated and efficient.

Key responsibilities

• Perform word processing for correspondence, reports, memoranda, letters, and other executive documents.

• Act as Secretary to the President/CEO and provide day-to-day administrative support.

• Place, receive, screen, and route telephone calls, visitors, correspondence, documents, and reports.

• Prepare and edit letters, memoranda, official documents, reports, and presentations.

• Attend meetings as directed, take accurate notes, and prepare follow-up actions.

• Make travel arrangements and prepare detailed itineraries.

• Prepare and encode reports to simplify administrative processes and reduce turnaround time.

• Transcribe dictated material accurately and promptly.

• Schedule appointments, meetings, follow-ups, and reminders, ensuring commitments are properly coordinated.

• Receive, record, organise, and route incoming and outgoing documents and reports.

• Prepare official documents such as Secretary's Certificates, affidavits, board resolutions, and contracts.

• Monitor and maintain current insurance policies and registrations for company vehicles and properties.

• Maintain orderly records and protect the confidentiality of executive and company information.

• Perform other related tasks as assigned by the President/CEO.

What we're looking for

• Proven experience as an Executive Secretary, Personal Assistant, Administrative Assistant, or in a similar role.

• Excellent written and verbal communication skills.

• Strong organisational skills and the ability to manage multiple priorities and deadlines.

• Proficiency in word processing, spreadsheets, presentations, email, calendar management, and document management tools.

• High attention to detail, accuracy, discretion, and professionalism.

• Ability to prepare business correspondence, reports, meeting notes, and official documents.

• Strong follow-through and practical problem-solving skills.

• Ability to handle confidential information with sound judgement.

• Relevant administrative or business qualification is an advantage.