Executive Sales Assistant

SYSGEN RPO; Metro Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

SYSGEN RPO is seeking an Executive Sales Assistant to keep deals moving, coordinate across teams, and help Account Executives focus on client relationships and closing deals.

You will own sales coordination, CRM management, deal tracking, and process improvements to drive efficiency and enterprise outcomes.

Qualifications

• 3–5 years in sales support, ops, or deal desk in B2B SaaS or tech with long sales cycles.
• Expert-level CRM proficiency; HubSpot preferred.
• Experience drafting proposals, SOWs, or technical quotes.
• Excellent English communication across departments and with enterprise clients.
• Strong organizational skills and proactive problem-solving.

Responsibilities

• Coordinate deals across Legal, Finance, Logistics, and Customer Success to ensure approvals.
• Prepare drafts of proposals, RFQs, and quotes based on sales needs.
• Maintain CRM records including deal stages, close dates, and follow-ups.
• Manage client scheduling, document routing, and sales admin tasks.
• Ensure smooth handover of closed deals to Customer Success.
• Identify bottlenecks and improve sales workflows and templates.

Skills

Sales coordination

Communication

Organizational skills

Problem-solving

Tools

HubSpot CRM

Job description

Are you highly organized, detail-oriented, and proactive in managing sales operations? We're looking for an Executive Sales Assistant who can keep deals moving, coordinate across teams, and help Account Executives focus on building client relationships and closing deals.

This role goes beyond traditional administrative support. You'll take ownership of sales coordination, CRM management, deal tracking, and process improvement.

Job Responsibilities:

• Coordinate sales deals across Legal, Finance, Logistics, and Customer Success to ensure timely approvals and smooth execution.
• Prepare initial drafts of proposals, RFQs, and quotes based on sales team requirements.
• Maintain accurate CRM records, including deal stages, close dates, purchase order numbers, meeting notes, and follow-ups.
• Manage client scheduling, document routing, and sales-related administrative tasks.
• Ensure a smooth handover of closed deals to the Customer Success team.
• Identify process bottlenecks and help improve sales workflows, templates, and documentation.

Job Qualifications:

• 3-5 years of experience in sales support, sales operations, deal desk, or complex project coordination.
• Mandatory experience in a B2B SaaS, technology, or complex hardware/software company, preferably involving long sales cycles.
• Expert-level CRM proficiency; HubSpot experience is preferred.
• Proven experience drafting proposals, Statements of Work (SOWs), or technical quotes.
• Excellent English communication skills, with the ability to coordinate across departments and communicate professionally with enterprise clients.
• Strong organizational skills, attention to detail, sound judgment, and a proactive approach to problem-solving.