Sales Executive Assistant

Spin Virtual Solutions Inc; Philippines; On-site; PHP 360,000 - 540,000; Full time

Job summary

Spin Virtual Solutions Inc is seeking an Executive / Sales Assistant to act as a second brain for the Sales Manager. The role focuses on keeping the pipeline, appointments, and budget targets on track, ensuring nothing falls through the cracks and providing proactive support to a busy leader.

You will handle calendar management, manage emails, assist with quotations, and maintain CRM records. This position is ideal for an organised, proactive person who thrives on structure and follows through

Qualifications

• Calendar management and appointment scheduling experience.
• Experience preparing quotations using price lists, spreadsheets, or quoting software.
• Experience maintaining a sales pipeline and updating CRM records.

Responsibilities

• Calendar management and appointment scheduling.
• Keep track of all live jobs.
• Managing emails.
• Creating/updating quotes and submitting for approval.
• Record keeping in CRM.
• Customer sales support via email, potentially via phone.

Skills

Calendar management

Quotations

CRM usage

Tools

Capsule CRM

Job description

Job Description

Our Sales Manager leads sales for the whole company and also carries additional management responsibilities across the business, which means his time is stretched thin. We're looking for a highly organised, proactive Executive / Sales Assistant to act as his “second brain” — keeping his pipeline, appointments, and budget targets on track so nothing falls through the cracks. This is a great opportunity for someone who thrives on structure, enjoys keeping a busy person organised, and takes pride in following through on every detail.

Key Tasks

• Calendar management


• Keep track of all live jobs


• Managing emails


• Creating/updating quotes- submit for approval


• Record keeping in CRM


• Customer sales support via email, potentially via phone as well

Required Skills

• Knowledge using Capsule CRM or similar platform 2-3 years


• Experience in preparing quotations (using price lists, spreadsheets, quoting software)- 2-3 years


• Experience managing calendars and scheduling people in for appointments

Experience

• Experience in personal assistant role- 2-3 years