Sales Executive Assistant

Spinvirtualsolutions; Philippines; On-site; PHP 240,000 - 420,000; Full time

Job summary

Rippling, Inc. is seeking an Executive / Sales Assistant to act as a second brain for the Sales Manager. The role emphasizes organization, pipeline upkeep, calendar control, and meticulous follow-through across budgeting targets and quotes.

The ideal candidate will have 2–3 years in a personal assistant role, solid calendar management, and experience handling quotations and CRM records for sales support.

Qualifications

• 2–3 years experience with Capsule CRM or similar CRM.
• 2–3 years experience preparing quotations using price lists and quoting software.
• 2–3 years experience managing calendars and scheduling appointments.

Responsibilities

• Calendar management and scheduling for the executive.
• Keep track of all live jobs and follow up as needed.
• Manage emails and correspondence.
• Create/update quotes and submit for approval.
• Record keeping in CRM.
• Provide customer sales support via email and phone when needed.

Skills

Capsule CRM

Quotations

Calendar management

Scheduling

Tools

Spreadsheets

Quoting software

Job description

Job Description:

Our Sales Manager leads sales for the whole company and also carries additional management responsibilities across the business, which means his time is stretched thin. We're looking for a highly organised, proactive Executive / Sales Assistant to act as his “second brain” — keeping his pipeline, appointments, and budget targets on track so nothing falls through the cracks. This is a great opportunity for someone who thrives on structure, enjoys keeping a busy person organised, and takes pride in following through on every detail.

Key Tasks:

• Calendar management
• Keep track of all live jobs
• Managing emails
• Creating/updating quotes- submit for approval
• Record keeping in CRM
• Customer sales support via email, potentially via phone as well

Required Skills:

• Knowledge using Capsule CRM or similar platform 2-3 years
• Experience in preparing quotations (using price lists, spreadsheets, quoting software)- 2-3 years
• Experience managing calendars and scheduling people in for appointments

Experience:

• Experience in personal assistant role- 2-3 years