Executive Personal Assistant

CXJ1 Holding Inc; Cebu City; On-site; PHP 300,000 - 420,000; Full time

Job summary

CXJ1 Holding Inc. in Cebu City is seeking an Executive Personal Assistant to support the Executive with administrative tasks, scheduling, and marketing coordination. The ideal candidate is organized, computer-savvy, proactive, and able to work independently.

You will liaise with suppliers and clients, manage documents, postings for properties, and online listings. Proficiency in Word and Excel, strong communication, discretion, and reliability are essential.

Qualifications

• 1–2 years of experience in a Personal Assistant/Administrative role.
• Proficient with common office software and digital platforms.
• Strong written and verbal communication skills.
• Organized, detail-oriented, and able to manage multiple tasks.

Responsibilities

• Assist the Executive with day-to-day personal and administrative tasks.
• Manage schedules, appointments, reminders, and follow-ups.
• Assist with documents, correspondence, filing, and other office requirements.
• Handle confidential information with discretion.
• Coordinate errands and other tasks as assigned.
• Assist with online marketing and digital promotions.
• Prepare and post advertisements for properties and other business activities.
• Manage and update online listings for houses and properties for rent or sale.
• Respond to inquiries and coordinate with prospective tenants or buyers.
• Follow up with suppliers regarding orders, deliveries, pricing, and other requirements.

Skills

Communication skills

Organization

Independent work

Discretion

Proactive

Multitasking

Tools

Microsoft Word

Microsoft Excel

Job description

About the role

We are looking for a reliable, organized, computer-savvy, and proactive Executive Personal Assistant to provide administrative, marketing, supplier coordination, and personal assistance to the Executive. The ideal candidate should be comfortable working independently, handling multiple tasks, communicating with suppliers and clients, and using computer applications for day-to-day work.

Key responsibilities

• Assist the Executive with day-to-day personal and administrative tasks
• Manage schedules, appointments, reminders, and follow-ups
• Assist with documents, correspondence, filing, and other office requirements
• Handle confidential information with discretion
• Coordinate errands and other tasks as assigned
• Assist with online marketing and digital promotions
• Prepare and post advertisements for properties and other business activities
• Manage and update online listings for houses and properties for rent or sale
• Respond to inquiries and coordinate with prospective tenants or buyers
• Follow up with suppliers regarding orders, deliveries, pricing, and other requirements

About you

• At least 1–2 years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Marketing Assistant, or similar position
• Computer savvy and comfortable learning new software and online platforms
• Proficient in Microsoft Word and Excel
• Good written and verbal communication skills
• Organized, detail-oriented, and able to manage several tasks at the same time
• Able to work independently with minimal supervision
• Responsible, trustworthy, discreet, and professional
• Good follow-up skills and persistent in completing assigned tasks
• Willing to communicate with suppliers, clients, tenants, buyers, and other contacts
• Proactive, resourceful, and flexible with a willingness to handle a variety of administrative, marketing, and personal tasks