Executive Operations & Partnerships Coordinator

VAP; Cebu City; Remote; PHP 670,000 - 1,004,000; Full time

Benefits offered by this job

HMO w/ dental coverage

2-week paid holiday break

Fixed weekends off

Day shift schedule

Job summary

VAP is seeking an Executive Operations Assistant to support business operations and strengthen relationships with international education partners. The role involves solving problems, owning diverse tasks, and driving process improvements in a dynamic offshore staffing environment.

The ideal candidate thrives across countries and cultures, communicates effectively in English, and can coordinate onboarding, SOPs, and day-to-day operations while wearing multiple hats in a fast-paced team.

Qualifications

• Solid experience in executive support, operations, administration, partnership coordination, or a similar role.
• Experience building and maintaining professional relationships with external partners, clients, or stakeholders.
• Strong communication skills across countries and cultures.
• Experience coordinating projects, onboarding, or operational activities.
• Experience creating, documenting, and improving SOPs.
• Strong attention to detail with excellent organisational and time management skills.
• Proactive, self-motivated, and able to take initiative with minimal supervision.
• Strong critical thinking, problem-solving, and decision-making skills.
• Process improvement mindset with the ability to identify opportunities for greater efficiency.
• Flexible and adaptable, with the ability to manage changing priorities and wear multiple hats.
• Comfortable supporting a variety of business functions, including occasional marketing or social media activities.
• Excellent written and verbal English communication skills.

Responsibilities

• Build and maintain strong relationships with education agencies and business partners across different countries and cultures.
• Act as the primary liaison between external partners and internal teams to ensure clear and effective communication.
• Coordinate partner onboarding and provide ongoing operational support.
• Develop, document, maintain, and improve Standard Operating Procedures (SOPs).
• Identify process improvement opportunities and recommend more efficient ways of working.
• Support day-to-day operational activities across multiple business functions.
• Collaborate with internal stakeholders to ensure projects and operational tasks are completed on time.
• Assist with administrative, coordination, and reporting activities as required.
• Provide occasional support for social media, marketing initiatives, and other business projects.
• Take ownership of assigned responsibilities while adapting to evolving needs of the business.

Skills

Executive support

Operations coordination

Partnership management

Stakeholder relations

SOP documentation

Time management

Process improvement

Multi-tasking

English communication

Problem solving

Cross-cultural communication

Initiative

Job description

VAP is seeking an Executive Operations Assistant to support business operations and strengthen relationships with international education partners. The role involves solving problems, owning diverse tasks, and driving process improvements in a dynamic offshore staffing environment.

The ideal candidate thrives across countries and cultures, communicates effectively in English, and can coordinate onboarding, SOPs, and day-to-day operations while wearing multiple hats in a fast-paced team.