Executive & Financial Administrative Assistant

We Connect HR Solutions OPC; Manila; On-site; PHP 300,000 - 600,000; Full time

Job summary

We Connect HR Solutions OPC in Manila is seeking an experienced Executive Assistant to support the CEO with calendar management, confidential communications, and special projects.

You will coordinate travel, visas, and logistics for business trips, oversee office assets, and assist with permits, events, and basic finance tasks such as transactions and procurement.

Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, Management, or related field.
• 2 to 4 years of executive support, administration, accounting support, or procurement experience.
• Proficiency in Microsoft Office (Excel) and Google Suite; familiarity with Xero, SAP or NetSuite is a bonus.
• High integrity, discretion with sensitive information; strong communication and independence.

Responsibilities

• Support Our CEO: calendar scheduling, reminders, confidential emails, and special projects.
• Coordinate Travel & Logistics: book flights, hotels, transport, and visa applications for business trips.
• Manage Office & Assets: track company tech, office equipment, repairs, and HMO/insurance requests.
• Handle Permits & Events: assist with government permits and organize client activities and events.
• Assist with Finance & Admin: support basic financial duties like transactions, disbursements, bank reconciliations, and procurement.

Skills

Discretion

Communication

Interpersonal skills

Time management

Independent work

Education

Bachelor's degree in Business Administration, Finance, Accounting, Management, or related field

Tools

Microsoft Office

Excel

Google Suite

Xero

SAP

NetSuite

Job description

What You’ll Do

• Support Our CEO: Handle calendar scheduling, reminders, confidential emails, and special projects.

• Coordinate Travel & Logistics: Book flights, hotels, and transportation, and assist with visa applications for business trips.

• Manage Office & Assets: Keep track of company tech and office equipment, manage repairs, and coordinate employee HMO LOA requests and insurance requirements.

• Handle Permits & Events: Assist with government permit renewals and organize fun client appreciation activities and company events.

• Assist with Finance & Admin: Support basic financial duties like transaction processing, disbursements, bank reconciliations, and procurement tasks.

What We’re Looking For

• Education: A Bachelor's degree in Business Administration, Finance, Accounting, Management, or a related field.

• Experience: 2 to 4 years of hands-on experience in executive support, administration, accounting support, or procurement.

• Tech Skills: Proficiency in Microsoft Office (especially Excel) and Google Suite. Experience with accounting tools like Xero, SAP, or NetSuite is a great bonus!

• Key Strengths:

  • High level of integrity and total discretion with sensitive information.

  • Clear communication and great interpersonal skills.

  • Excellent time management and the ability to work independently in a dynamic setting.