Finance and Executive Assistant

INFINNUM, INC.; Pasig; On-site; PHP 500,000 - 700,000; Full time

Job summary

INFINNUM, INC. is seeking a Finance and Executive Assistant to provide financial, executive, administrative, and procurement support to ensure smooth day-to-day operations.

The role requires strong attention to detail, confidentiality, and the ability to manage multiple priorities while coordinating with management and internal teams. You will handle payroll coordination, disbursements, bank reconciliations, travel arrangements for executives, visa processing, and procurement activities.

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, Management, or related field.
• 2–4 years of relevant experience in finance, accounting support, executive assistance, administration, procurement, or related role.
• Experience in financial transactions, disbursements, bank reconciliation, or administrative support is an advantage.
• Proficient in Microsoft Office, particularly Excel.
• Strong attention to detail and organizational skills.
• Excellent communication and coordination skills.
• Able to handle confidential information with professionalism and discretion.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Proactive, dependable, and detail-oriented.

Responsibilities

• Process and coordinate disbursements, including payroll, taxes, reimbursements, cash advances, and other payments.
• Prepare and monitor weekly and monthly disbursement schedules.
• Monitor bank transactions, fund transfers, check clearances, and PDC.
• Assist with bank-to-book reconciliation and resolution of reconciling items.
• Prepare financial and disbursement reports for management.
• Support billing, collections, cash advances, and cash flow monitoring.
• Monitor company credit card transactions and expenses.
• Maintain financial documents, check vouchers, and corporate records.
• Monitor subscription payments and renewals.
• Maintain and update client bank details.
• Send proof of payment to suppliers, partners, and employees.
• Provide administrative and executive support to the CEO, including confidential matters, correspondence, reminders, and special assignments.
• Coordinate business travel, including flights, accommodations, transportation, and related requirements.
• Process visa applications and other out-of-country-related documents.
• Facilitate the processing of HMO LOA requests.
• Monitor insurance and other administrative requirements.
• Coordinate client appreciation activities and special events.
• Assist with government permits, registrations, and renewals.
• Manage company IT and office assets, including inventory, issuance, retrieval, repairs, and warranty claims.

Skills

Financial & administrative skills

Attention to detail

Organization

Communication

Confidentiality

Multitasking

Education

Bachelor's degree in Finance, Accounting, Business Administration, Management, or related field

Tools

Microsoft Office

Excel

Job description

Job Summary

We are looking for a Finance and Executive Assistant who will provide financial, executive, administrative, and procurement support to ensure smooth day-to-day business operations.

The role requires strong attention to detail, organization, confidentiality, and the ability to manage multiple priorities while working closely with management and internal teams.

Key Responsibilities

Finance & Financial Operations

• Process and coordinate disbursements, including payroll, taxes, reimbursements, cash advances, and other payments.

• Prepare and monitor weekly and monthly disbursement schedules.

• Monitor bank transactions, fund transfers, check clearances, and PDC.

• Assist with bank-to-book reconciliation and resolution of reconciling items.

• Prepare financial and disbursement reports for management.

• Support billing, collections, cash advances, and cash flow monitoring.

• Monitor company credit card transactions and expenses.

• Maintain financial documents, check vouchers, and corporate records.

• Monitor subscription payments and renewals.

• Maintain and update client bank details.

• Send proof of payment to suppliers, partners, and employees.

Executive & Administrative Support

• Provide administrative and executive support to the CEO, including confidential matters, correspondence, reminders, and special assignments.

• Coordinate business travel, including flights, accommodations, transportation, and related requirements.

• Process visa applications and other out-of-country-related documents.

• Facilitate the processing of HMO LOA requests.

• Monitor insurance and other administrative requirements.

• Coordinate client appreciation activities and special events.

• Assist with government permits, registrations, and renewals.

• Manage company IT and office assets, including inventory, issuance, retrieval, repairs, and warranty claims.

Purchasing & Procurement

• Manage procurement activities, including RFQs, supplier sourcing, price evaluation, and PO processing.

• Procure office supplies, IT equipment, company assets, and other business requirements.

• Coordinate with suppliers and service providers to ensure timely delivery.

• Maintain procurement records, quotations, contracts, and related documents.

• Support procurement and logistics requirements for company events and administrative activities.

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, Management, or a related field.

• At least 2–4 years of relevant experience in finance, accounting support, executive assistance, administration, procurement, or a related role.

• Experience in financial transactions, disbursements, bank reconciliation, or administrative support is an advantage.

• Proficient in Microsoft Office, particularly Excel.

• Strong attention to detail and organizational skills.

• Excellent communication and coordination skills.

• Able to handle confidential information with professionalism and discretion.

• Ability to manage multiple tasks, prioritize deadlines, and work independently.

• Proactive, dependable, and detail-oriented.

What We’re Looking For

• Strong financial and administrative skills

• Excellent attention to detail

• Strong organization and follow-through

• Good communication and coordination

• High level of integrity and confidentiality

• Ability to work in a fast‑