Executive Assistant to US Sales Team

NightOwl Consulting Philippines Inc.; Philippines; On-site; PHP 502,000 - 614,000; Full time

Benefits offered by this job

Above market salary

HMO on Day 1 for principal and two Dep

Government-mandated benefits

Performance-based Incentives

Quarterly Company Events

1,000 PHP De Minimis

Equipment and software provided

Job summary

NightOwl Consulting Philippines Inc. is seeking a highly organized Executive Assistant to support the leadership team. The role focuses on email and calendar management, travel coordination, basic bookkeeping, and marketing support using Canva.

Proactive problem solving and strong communication are essential. Ideal candidates have 2+ years of EA experience in the mortgage/financial sector, with proficiency in Microsoft Office and Canva, and the ability to handle multiple tasks in a dynamic

Qualifications

• 2+ years of Executive Assistant experience in mortgage/financial sector.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and Canva.

Responsibilities

• Email management with timely responses and follow-ups.
• Handle inbound and outbound calls; manage calendars and meetings with internal/external stakeholders.
• Light bookkeeping: expenses, invoices, and financial docs.
• Provide marketing support using Canva for professional presentations and collateral.
• Coordinate a social media calendar and ensure posts go to the right channels.
• Arrange travel plans and itineraries for business trips.
• Draft and edit correspondence, reports, and documents for the executive team.
• Prepare meeting agendas, attend meetings, and take minutes.
• Assist in managing special projects to ensure timely completion.

Skills

Email management

Calendar management

Multitasking

Communication

Canva proficiency

Microsoft Office

Social media

Travel coordination

Project management

Attention to detail

Tools

Shape CRM

Canva

Job description

Department: Operations

Location: Client

Compensation: ₱45,000 - ₱55,000 / month

Description

Only those with 2+ years of Executive Assistance Experience will get an interview. Once you apply you will be sent a video interview link. You will only get an in-person interview if you complete the video interview task first

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our team. The ideal candidate will be a top-performing professional who can seamlessly manage the day-to-day administrative tasks and contribute to the overall efficiency of our team.

Key Responsibilities

• Email Management: Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow‑ups.
• Phone Calls: Handle both inbound and outbound calls as needed
• Calendar Management: Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated)
• Bookkeeping: Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization.
• Marketing Support: Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank‑you notes, birthday cards, etc.
• Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium.
• Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business‑related trips.
• Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team.
• Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team.
• Project Management: Assist in managing special projects, ensuring they are completed accurately and on time.

Skills, Knowledge and Expertise

• Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry.
• Exceptional organizational and multitasking abilities.
• Proficient in all social media types
• Strong attention to detail and a proactive approach to problem‑solving.
• Ability to handle many tasks in an ever‑changing environment
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Knowledge of Shape CRM is a plus.
• Proficiency in Canva for assistance with marketing flyers is a plus.

Benefits

• Above market salary
• HMO on Day 1 for principal and two dependents
• Government‑mandated benefits
• Performance‑based Incentives
• Quarterly Company Events
• 1,000 PHP De Minimis
• Equipment and software provided