Executive Assistant (PH)

Wing Assistant; Cebu City; Remote; PHP 591,480 - 898,380; Full time

Benefits offered by this job

Health Insurance (HMO)

Performance Incentives

Paid Training

Upskilling Opportunities

100% Work-From-Home

Opportunities for Career Growth

Job summary

A dynamic company in remote assistance is seeking an experienced Executive Assistant. In this remote role, you will manage statements, track payments, and assist in project coordination. Ideal candidates will have over three years of experience supporting C-level executives, excellent communication skills in English, and proficiency in technology. You'll be working during US hours and can earn a competitive salary ranging from PHP 53,000 to PHP 80,500 based on experience. Join a supportive team and enjoy a fully remote work environment.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels.
• Excellent English communication skills, both written and verbal.
• Able to work on a graveyard shift.

Responsibilities

• Create and send statements or invoices.
• Track payments and record company expenses.
• Gather data on trends and prepare reports.
• Organize documents and files.
• Prepare itineraries and book accommodations.

Skills

Excellent communication skills

Solid organizational skills

Proactive attitude

Tech-savvy

Familiarity with MS Office

Experience with online calendars

Education

Bachelor's degree or certificate course

Tools

USB Headset

Webcam

Computer with 4GB RAM

Job description

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Executive Assistant to start immediately!

Responsibilities

• 1. Create and send statements or invoices, track payments, and record company expenses.
• 2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings 3. (e.g., for comparative analysis).
• 4. Store and organize documents and files.
• 5. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• 6. Research products, purchase goods & secure samples.
• 7. Store, update & collect information for marketing and sales campaigns through a CRM system.
• 8. Monitor projects, conduct internal communication & organize company data.
• 9. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• 10. Prepare itineraries, book hotels, rental cars, etc.
• 11. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• 12. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• 13. Synthesize data & other content into cohesive reports and presentation slides.
• 14. Upload videos, manage negative reviews, and keep the account profile up to date.
• 15. Ad hoc tasks

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor's degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule

US work hours (20-40 hours per week)

Location

This is a remote job

Salary Package (with HMO)

• Entry Level (1-3 years of experience): Up to PHP 53,000
• Intermediate Level (3-5 years of experience): Up to PHP 64,000
• Expert Level (5+ years of experience): Up to PHP 80,500

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.
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