Executive Assistant to the President & CEO

Gentem Consulting Services Inc.; Pasay; On-site; PHP 600,000 - 900,000; Full time

Job summary

Gentem Consulting Services Inc. is seeking an Executive Assistant to support the President & CEO with full executive office duties, personal assistance, and project coordination.

The role reports to the Property Management Services Head for administrative handling and takes direction from the President & CEO. Candidates should hold a Bachelor's degree in business administration or related field, with strong English, calendar management, and cross-department collaboration.

Qualifications

• Bachelor’s degree in business administration, management, or related field (master’s degree an advantage).
• At least 3 years in a management or executive-support role; experience with C-level executives preferred.
• Excellent written and verbal English; other languages a plus.
• Ability to manage complex calendars, prioritize tasks, and coordinate across departments.
• Proven track record handling sensitive company and personal information with discretion.
• Proficient in MS Office, Google Workspace, virtual conferencing tools, and document management systems.
• Willingness to travel and work onsite in Pasay City.

Responsibilities

• Provide full executive office and personal support for the President & CEO.
• Assist in board meeting preparation, minutes, and compliance reporting.
• Coordinate calendars, travel, and communications across departments.
• Prepare presentations, reports, and correspondence for senior leadership.

Skills

English proficiency

Calendar management

Cross-department coordination

Discretion & professionalism

Education

Bachelor's degree in business/admin/related

Master's degree (advantage)

Tools

MS Office Suite

Google Workspace

Video/virtual conferencing tools

Presentation design tools

Document management systems

Job description

Job Summary:

The functional scope of this role includes full executive office and tasks management, administrative and personal support for the President & CEO while performing other related tasks assigned for this role. The Executive Assistant to the President & CEO reports to the Property Management Services Head for administrative handling; while getting direct instructions from the President & CEO.

Qualifications:

• Bachelor’s degree in business administration, management, communication, or related field; master’s degree is an advantage. Additional certification in executive administration, project management, or office management would be highly considered.
• Proven capabilities with at least three-year working experience in a management role; at least two-year proven performance record as an executive assistant manager, senior administrative manager, or similar role, preferably supporting C-level executives; experience in corporate governance, board management, or strategic business support is highly desirable; background in industries with complex stakeholder management (finance, hospitality, F&B, corporate services, and the like) is an advantage.
• Excellent written and verbal English (other languages a plus).
• Ability to manage complex calendars, prioritize tasks, and coordinate across multiple departments.
• Proven track record in handling sensitive company and personal information.
• Strong ability to anticipate needs, identify issues, and propose solutions.
• Proficient in MS Office Suite, Google Workspace, virtual conferencing tools, presentation design tools, and document management systems.
• Familiarity with strategic planning, financial reports, and operational workflows.
• High match with the company’s values and principles; high level of professionalism, diplomacy, and tact; proactive, resourceful, and resilient under pressure; strong interpersonal skills to interact with board members, senior executives, and external stakeholders; flexible with working hours and will to travel when required.
• Experience in board meeting preparation, minutes documentation, and compliance report; project management or event management exposure; strong background in executive-level correspondence, research, and presentation development; familiarity with corporate protocol, executive travel management, and VIP hospitality.
• Must be willing to work onsite in Pasay City.