Executive Assistant to the Chairman

Aljay Agro-Industrial Solutions Incorporated; Santiago; On-site; PHP 450,000 - 750,000; Full time

Job summary

Aljay Agro-Industrial Solutions Incorporated is seeking an Executive Assistant to the Chairman to provide high-level administrative support on-site in Santiago, Philippines. The role will manage calendars, organize travel, prepare expense reports, and handle confidential correspondence to ensure smooth executive operations.

You will coordinate internal and external communications, draft presentations, and support special projects aligned with strategic goals.

Qualifications

• Calendar management and high-level meeting coordination.
• Expense reports and basic administrative finance tasks.
• Excellent written and verbal communication with stakeholders at all levels.
• Document preparation, filing, and office organization.
• Ability to manage multiple priorities and maintain confidentiality.
• Experience supporting senior leadership; agribusiness experience advantageous.
• Associate or Bachelor's degree in Business Administration or related field.

Responsibilities

• Maintain chairman's calendar and schedule meetings.
• Organize travel arrangements and prepare expense reports.
• Draft correspondence and assist in preparing presentations, reports, and meeting materials.
• Coordinate internal and external communications with stakeholders and partners.
• Track priorities and ensure follow-ups are completed.
• Support special projects advancing the company's objectives.

Skills

Calendar management

Expense reports

Communication skills

Document preparation

Confidentiality

Multitasking

Office software

Senior leadership support

Agribusiness experience

Education

Associate degree in Business Administration

Bachelor's degree in Business Administration

Job description

Company Description

Aljay Agro-Industrial Solutions, Inc. is an agri-solutions provider dedicated to supporting Filipino farmers with comprehensive, technology-enabled farming systems. The company delivers end-to-end "Seed to Seed" solutions designed to maximize yield, simplify daily farm operations, and strengthen agribusiness performance. By combining practical field support with tech-driven tools, Aljay Agro-Industrial Solutions helps farming communities adopt more efficient and sustainable practices. The organization is committed to empowering young farmers and creating opportunities for growth and success in agriculture.

Role Description

The Executive Assistant to the Chairman is a full-time, on-site role based in Santiago, providing high-level administrative and coordination support to the Chairman. This role manages calendars, schedules meetings, organizes travel arrangements, and prepares expense reports and related documentation. The Executive Assistant coordinates internal and external communications, drafts correspondence, and supports the preparation of presentations, reports, and meeting materials. Daily responsibilities include maintaining organized records, handling confidential information with discretion, liaising with internal teams and external partners, and ensuring the Chairman's priorities and follow-ups are tracked and completed. The role also supports special projects and initiatives that advance the company’s strategic and operational objectives.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, including calendar management and coordination of high-level meetings.


• Experience handling Expense Reports and basic administrative finance tasks with accuracy and attention to detail.


• Effective Communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.


• Proven Administrative Assistance capabilities, including document preparation, filing, and office organization.


• Ability to manage multiple priorities, work independently, and maintain confidentiality.


• Proficiency in office productivity software (e.g., word processing, spreadsheets, presentation tools, email and calendaring applications).


• Relevant experience supporting senior leadership; experience in agribusiness or related industries is an advantage.


• Associate or bachelor's degree in Business Administration, Management, or a related field, or equivalent professional experience.