Executive Assistant

Olongapo Maintenance Services, Inc; Quezon City; Vor Ort; PHP 300.000 - 420.000; Vollzeit

Zusammenfassung

Olongapo Maintenance Services, Inc is seeking a reliable Executive Assistant to support the President, Management, and the Board of Directors. The role requires managing schedules, handling correspondence, preparing reports and presentations, coordinating meetings, and monitoring projects across the Philippines.

The successful candidate will travel to airports and project sites as needed, liaise with internal teams and external stakeholders, maintain records, and produce concise technical

Qualifikationen

• Detail-oriented and highly organized.
• Ability to manage multiple tasks with discretion and confidentiality.
• Proactive approach and strong written and verbal communication.

Aufgaben

• Manage executive calendars, appointments, schedules, and meeting arrangements.
• Review, prioritize, and respond to emails on behalf of executives as authorized.
• Prepare agendas, minutes, presentations, reports, memoranda and other business documents.
• Coordinate with internal departments and external stakeholders.
• Monitor ongoing projects and provide timely updates to Management and Board.
• Prepare quotations, payment terms, project timelines, and related documents.
• Document friction testing results into technical reports for CAAP and clients.
• Travel to airports and project sites as required.

Kenntnisse

Calendar management

Communication

Meeting coordination

Documentation

Travel coordination

Stakeholder management

Tools

MS Office

Jobbeschreibung

We are looking for a reliable and organized Executive Assistant to provide administrative, operational, and coordination support to the President, Management, and the Board of Directors. The ideal candidate will assist in managing executive schedules, handling correspondence, preparing reports and presentations, coordinating meetings, monitoring ongoing projects, and communicating with internal departments and external stakeholders. The role also involves occasional travel to various airports and project sites across the Philippines to support the Company's operations and business requirements.

Key responsibilities

• Manage executive calendars, appointments, schedules, and meeting arrangements.
• Review, prioritize, and respond to emails and correspondence on behalf of executives, as authorized.
• Prepare meeting agendas, minutes, presentations, reports, memoranda, and other business documents.
• Conduct research and organize information needed by Management and the Board of Directors.
• Monitor ongoing projects and provide timely updates and coordination support to Management.
• Assist in preparing quotations, payment terms, project timelines, and related project documentation.
• Coordinate with internal departments, clients, suppliers, airport authorities, and other external stakeholders.
• Maintain and organize Company records, reports, correspondence, and administrative files.
• Prepare, consolidate, and document friction testing results into technical reports for submission to CAAP, airport authorities, clients, and other concerned parties.
• Operate Company equipment, including friction testing equipment, when required and properly authorized.

About you

Detail-oriented, proactive, adaptable, and capable of handling multiple responsibilities while maintaining professionalism and confidentiality.

Willing to travel to airports, project sites, and other business locations across the Philippines as required.