Executive Assistant

Private Advertiser; Cagayan de Oro; Presencial; PHP 350.000 - 520.000; Jornada completa

Descripción de la vacante

Private Advertiser is seeking an Executive Assistant to provide direct administrative and operational support to the executive team in Cagayan de Oro. You will manage schedules, coordinate communications, prepare documents, and ensure deadlines are tracked and met with discretion.

You will work closely with senior leadership, handle sensitive information daily, and use Google Workspace and MS Office to produce reports, presentations, and notes in a timely manner.

Formación

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written English communication skills.
• Proficiency in Microsoft Office, Google Workspace, and online collaboration tools.
• Strong attention to detail and problem‑solving skills.
• Ability to work independently and maintain professionalism at all times.
• Time management, prioritization, and the ability to adapt to shifting priorities.
• Discretion and confidentiality in handling sensitive information.
• Strong interpersonal skills; tech‑savvy and quick to learn new systems.

Responsabilidades

• Executive calendars, meetings, and daily priorities
• Emails, follow-ups, and coordination across departments and external partners
• Reports, presentations, and meeting notes ready before they’re asked for
• Confidential files and records, handled with discretion
• Travel bookings and itineraries
• Project coordination support, ensuring deadlines are met
• Tracking action items so nothing stalls

Conocimientos

English communication

Organization under pressure

Prioritization

Multitasking

Confidentiality

Independent work

Interpersonal skills

Tech-savvy

Educación

Bachelor’s degree in Business Administration, Management, Communications, or a related field

Herramientas

Google Workspace

Microsoft Office

Online collaboration tools

Descripción del empleo

About the company

An established business solutions company based in Cagayan de Oro City, Misamis Oriental, serving clients nationwide.

The role

This is a high-trust, high-value position at the center of the organization. The Executive Assistant provides direct administrative and operational support to the executive team — managing schedules, coordinating communications, preparing documents and reports, and ensuring commitments and deadlines are tracked and met. You will work closely with senior leadership and handle sensitive information daily, which makes sound judgment, discretion, and the ability to anticipate needs before they are raised essential to the role.

What you’ll own

• Executive calendars, meetings, and daily priorities

• Emails, follow-ups, and coordination across departments and external partners

• Reports, presentations, and meeting notes ready before they’re asked for

• Confidential files and records, handled with discretion

• Travel bookings and itineraries

• Project coordination support, ensuring deadlines are met

• Tracking action items so nothing stalls

What you need

• Strong written and spoken English — you’ll be writing on behalf of executives

• Proven organization under pressure: five priorities held, none dropped

• Google Workspace and MS Office fluency

• Sound judgment with confidential information

• Able to work independently with minimal supervision

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or a related field

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role

• Strong organizational and multitasking skills

• Excellent verbal and written English communication skills

• Proficiency in Microsoft Office, Google Workspace, and online collaboration tools

• Strong attention to detail and problem‑solving skills

• Ability to work independently and maintain professionalism at all times

• Time management, prioritization, and the ability to adapt to shifting priorities

• Discretion and confidentiality in handling sensitive information

• Strong interpersonal skills; tech‑savvy and quick to learn new systems

Bonus points

• Prior experience as an EA, Admin Assistant, or Secretary

• Degree in Business Administration, Management, Communications, or related

• You already use AI tools — ChatGPT, Claude, or similar — to work faster