Senior Executive Assistant to Chairman – On Site

Aljay Agro-Industrial Solutions Incorporated; Santiago; On-site; PHP 450,000 - 750,000; Full time

Job summary

Aljay Agro-Industrial Solutions Incorporated is seeking an Executive Assistant to the Chairman to provide high-level administrative support on-site in Santiago, Philippines. The role will manage calendars, organize travel, prepare expense reports, and handle confidential correspondence to ensure smooth executive operations.

You will coordinate internal and external communications, draft presentations, and support special projects aligned with strategic goals.

Qualifications

• Calendar management and high-level meeting coordination.
• Expense reports and basic administrative finance tasks.
• Excellent written and verbal communication with stakeholders at all levels.
• Document preparation, filing, and office organization.
• Ability to manage multiple priorities and maintain confidentiality.
• Experience supporting senior leadership; agribusiness experience advantageous.
• Associate or Bachelor's degree in Business Administration or related field.

Responsibilities

• Maintain chairman's calendar and schedule meetings.
• Organize travel arrangements and prepare expense reports.
• Draft correspondence and assist in preparing presentations, reports, and meeting materials.
• Coordinate internal and external communications with stakeholders and partners.
• Track priorities and ensure follow-ups are completed.
• Support special projects advancing the company's objectives.

Skills

Calendar management

Expense reports

Communication skills

Document preparation

Confidentiality

Multitasking

Office software

Senior leadership support

Agribusiness experience

Education

Associate degree in Business Administration

Bachelor's degree in Business Administration

Job description

Aljay Agro-Industrial Solutions Incorporated is seeking an Executive Assistant to the Chairman to provide high-level administrative support on-site in Santiago, Philippines. The role will manage calendars, organize travel, prepare expense reports, and handle confidential correspondence to ensure smooth executive operations.

You will coordinate internal and external communications, draft presentations, and support special projects aligned with strategic goals.