Executive Assistant to the CEO

Eastvantage; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

Eastvantage in Taguig, Philippines is seeking an experienced Executive Assistant to support the CEO. You will manage the CEO's calendar, arrange travel, prepare presentations, and ensure seamless daily operations.

The role requires 5+ years of senior-level support, superb organization, discretion, and proficiency in MS Office and Google Workspace. Familiarity with Notion, Asana, or Monday.com is a plus.

Qualifications

• 5+ years of experience supporting senior leadership
• Proven calendar and travel management
• Strong written and verbal communication
• High attention to detail and proactive problem solving
• Ability to work independently and make day-to-day decisions

Responsibilities

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items
• Prepare presentations, meeting notes, reports, and other business documents
• Screen and manage emails, ensuring urgent matters are prioritized
• Track ongoing projects and help ensure deadlines and commitments are met
• Organize leadership meetings, client discussions, and company events
• Handle travel bookings, expense claims, and other executive administrative tasks
• Maintain confidential documents and sensitive information with professionalism and discretion
• Support general office coordination and assist with ad hoc projects as needed

Skills

Calendar management

Travel coordination

Meeting scheduling

Email management

Document preparation

Notetaking

Confidentiality

Independent work

Communication

Tools

Notion

Asana

Monday.com

Microsoft Office

Google Workspace

Job description

We're Hiring: Executive Assistant to the CEO!

We are looking for a highly organized, detail-oriented, and proactive Executive Assistant to support the CEO of a fast-growing cyber compliance and security solutions company. If you thrive in a dynamic environment, excel at managing priorities, and enjoy keeping operations running seamlessly, we'd love to hear from you!

Location: Taguig, Philippines

Work Mode: Work from Office

Role: Executive Assistant

What You'll Do:

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items
• Prepare presentations, meeting notes, reports, and other business documents
• Screen and manage emails, ensuring urgent matters are prioritized and addressed promptly
• Track ongoing projects and help ensure deadlines and commitments are met
• Organize leadership meetings, client discussions, and company events
• Handle travel bookings, expense claims, and other executive administrative tasks
• Maintain confidential documents and sensitive information with professionalism and discretion
• Support general office coordination and assist with ad hoc projects as needed

What We’re Looking For:

• Minimum of 5 years of experience supporting senior leadership, founders, or C-level executives
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Strong verbal and written communication skills
• High attention to detail and a proactive approach to problem-solving
• Ability to work independently and confidently make day-to-day decisions
• Proficiency in Microsoft Office, Google Workspace, and presentation tools
• Strong sense of confidentiality and professionalism when handling sensitive information
• Familiarity with project management tools such as Notion, Asana, or Monday.com
• Experience in technology, cybersecurity, SaaS, or consulting companies is a plus