Executive Assistant To Ceo

Shipzy PH; Cavite City; On-site; PHP 450,000 - 750,000; Full time

Job summary

Shipzy PH is seeking an Executive Assistant to the Founder to provide confidential executive and personal support, ensuring the Founder’s schedules, communications, and day-to-day priorities are managed efficiently.

You will manage calendars across time zones, coordinate meetings, draft briefing materials, handle correspondence, arrange travel, and maintain organized files, while liaising with department heads and supporting special projects.

Responsibilities

• Manage calendars across multiple time zones, prioritise meetings, resolve scheduling conflicts, and prepare daily schedule briefings.
• Coordinate internal and external meetings, prepare agendas and briefing materials, take minutes, and follow up on action items.
• Manage inboxes and correspondence, draft emails and letters, and serve as a point of contact for stakeholders.
• Prepare, format, and proofread presentations, reports, and approval documents.
• Maintain organised files and track key business, finance, and compliance deadlines.
• Arrange travel, accommodation, visas, and itineraries, adapting to changes as needed.
• Handle confidential personal tasks and arrangements for the Founder.
• Liaise with department heads and external parties to gather information and follow up on approvals.
• Assist with special projects and other tasks assigned by the Founder.

Job description

Executive Assistant to the Founder

Provide confidential executive and personal support to the Founder, ensuring schedules, communications, and day-to-day priorities are managed efficiently.

Key Responsibilities

• Manage calendars across multiple time zones, prioritise meetings, resolve scheduling conflicts, and prepare daily schedule briefings.
• Coordinate internal and external meetings, prepare agendas and briefing materials, take minutes, and follow up on action items.
• Manage inboxes and correspondence, draft emails and letters, and serve as a point of contact for stakeholders.
• Prepare, format, and proofread presentations, reports, and approval documents.
• Maintain organised files and track key business, finance, and compliance deadlines.
• Arrange travel, accommodation, visas, and itineraries, adapting to changes as needed.
• Handle confidential personal tasks and arrangements for the Founder.
• Liaise with department heads and external parties to gather information and follow up on approvals.
• Assist with special projects and other tasks assigned by the Founder.