Executive Assistant & Operations Coordinator

Private Advertiser; San Pedro; On-site; PHP 279,000 - 424,000; Full time

Job summary

Private Advertiser is seeking an Executive Administrative / Office Assistant to support Management with day-to-day office operations. The role includes managing calendars, organizing records, coordinating meetings, and handling correspondence.

The ideal candidate is highly organized, dependable, and able to work with minimal supervision while ensuring deadlines and confidential information are handled discreetly.

Qualifications

• College graduate or with relevant education or experience in Business Administration, Office Administration, Management, or a related field.
• Previous experience as an Executive Assistant, Administrative Assistant, Office Assistant, or similar position is preferred.
• Proficient in Google Workspace and/or Microsoft Office, particularly Google Docs/Microsoft Word and Google Sheets/Microsoft Excel.
• Strong organizational, scheduling, and records-management skills.
• Good written and verbal communication skills.
• Able to manage multiple tasks, prioritize work, and meet deadlines.
• Detail-oriented and capable of maintaining accurate records.
• Trustworthy and able to handle confidential information.
• Resourceful, proactive, and capable of independently handling routine administrative matters.
• Strong follow-through and ability to work with minimal supervision.

Responsibilities

• Manage Management's calendar, appointments, meetings, reminders, and schedules.
• Coordinate and confirm meetings, appointments, and other commitments.
• Maintain a daily and weekly schedule of important activities, deadlines, and pending matters.
• Provide timely reminders regarding upcoming meetings, deadlines, payments, renewals, and other commitments.
• Assist in organizing and prioritizing administrative matters requiring Management's attention.
• Take meeting notes when required and maintain records of instructions, decisions, and action items.
• Follow up with employees and other responsible persons regarding tasks and instructions from Management.
• Draft routine emails, letters, memoranda, notices, and other correspondence.
• Handle confidential and sensitive business information with discretion.

Skills

Organization

Scheduling

Records management

Communication

Discretion

Independence

Proactivity

Multitasking

Time management

Attention to detail

Education

College degree or related field

Tools

Google Workspace

Microsoft Office

Job description

Private Advertiser is seeking an Executive Administrative / Office Assistant to support Management with day-to-day office operations. The role includes managing calendars, organizing records, coordinating meetings, and handling correspondence.

The ideal candidate is highly organized, dependable, and able to work with minimal supervision while ensuring deadlines and confidential information are handled discreetly.