Executive Assistant to the CEO

Level - Virtual Recruitment & Staffing; Philippines; Remote; PHP 711,000 - 963,000; Full time

Benefits offered by this job

HMO coverage

Life insurance

Unlimited PTO

On-time pay

Job summary

Level - Virtual Recruitment & Staffing is seeking an experienced Executive Assistant to support our CEO. This remote, full-time role handles emails, calendar management, travel logistics, and ongoing communication with prospective clients. Expect professional, independent work and a collaborative team environment.

This not an entry-level position; you will manage sensitive information, coordinate high-level meetings, and assist with personal tasks to enable strategic focus for the CEO.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role.
• Strong written and verbal communication with attention to detail.
• Ability to manage calendars, emails, travel, and meetings.

Responsibilities

• Manage CEO's emails and calendar for efficient scheduling.
• Coordinate meetings and appointments and take meeting notes.
• Support CEO's professional and personal tasks.
• Follow up with client leads via email and text on behalf of CEO.
• Arrange travel and logistics and manage CRM updates.
• Plan social activities and oversee project tasks to meet deadlines.

Skills

Verbal communication

Written communication

Organization

Emotional intelligence

Independence

Team player

Job description

We’re Level, a fast-moving and fast-growing recruiting and staffing agency connecting work-from-home Filipinos (Virtual Assistants) with our clients located in the US. In the past few years, our company has seen rapid and exponential growth, earning us a recent spot on Austin’s top 50 fastest-growing private companies. We attribute this growth to how we focus on employee satisfaction as our priority, which in turn leads to satisfied clients. We value being dependable, relational, humble, and just. Our core team is close-knit and dedicated to our mission. We set big goals, both personally and professionally, and hold each other accountable to achieve them.

We are looking for a top-tier Full-time Executive Assistant to support our CEO. This role is critical to growing our organization, ensuring that Level's CEO can focus on strategic initiatives while you handle the essential day-to-day administrative tasks. This is not an entry-level position.

This is a remote position.

About Us:

We’re Level, a fast-moving and fast-growing recruiting and staffing agency connecting work-from-home Filipinos (Virtual Assistants) with our clients located in the US. In the past few years, our company has seen rapid and exponential growth, earning us a recent spot on Austin’s top 50 fastest-growing private companies. We attribute this growth to how we focus on employee satisfaction as our priority, which in turn leads to satisfied clients. We value being dependable, relational, humble, and just. Our core team is close-knit and dedicated to our mission. We set big goals, both personally and professionally, and hold each other accountable to achieve them.

Responsibilities:

• Manage and organize the CEO’s emails and calendar efficiently, ensuring smooth scheduling and timely responses
• Coordinate and schedule meetings and appointments
• Assist with various administrative and personal tasks to support the CEO's professional and personal life
• Ensure follow-up with prospective client leads via email and text on behalf of CEO, maintaining ongoing communication
• Arrange and book travel accommodation and manage travel logistics
• Plan and coordinate social activities and events
• Oversee project management tasks, ensuring timely and efficient completion
• Attend and take notes during meetings, both internal and external, and follow up on action items
• Maintain and update the CRM system
• Perform other duties as assigned to support the CEO and the organization

Requirements:

• Proven work experience (3+ years) as an Executive Assistant or similar role
• Exceptional verbal and written communication skills
• Consistently communicates in a clear, proactive, and thoughtful manner, ensuring clarity and follow-through in all interactions
• Excellent organizational skills and attention to detail
• High emotional intelligence, with the ability to build strong relationships
• Fearless drive and motivation
• Absolute team player
• Ability to work independently and produce quality output on time

Schedule:

Monday to Friday, 9:00 am to 6:00 pm Eastern time

Rate:

$1200/month

Benefits:

• Company-paid comprehensive HMO for you and a dependent - not just an allowance! Plus, the option to add additional dependents.
• Company-paid life insurance with ₱100,000 and AD&D coverage
• Unlimited personal paid time off
• Guaranteed pay on time, every time (3% higher exchange rates than most payment systems - we take care of transaction fees so you don't have to!)