Executive Assistant to the CEO

Seo Agency Pte Ltd.; Parañaque; On-site; PHP 502,000 - 725,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

Professional development

40-hour workweeks

Paid leaves

Performance bonus

Life insurance

Team-oriented environment

Job summary

SEO Hacker is seeking an Executive Assistant to support the CEO with professional and personal schedule management, communications, travel, and project coordination.

The role requires exceptional organization, discretion, and a proactive approach to enable the CEO to focus on strategic initiatives while handling day-to-day admin with precision.

You will collaborate with the CEO’s office and cross-functional teams to maintain a high-performing executive support function.

Qualifications

• Experience supporting C-suite executives or senior leaders.
• Excellent organizational skills and meticulous attention to detail.
• Ability to manage calendars, travel, email, and documents with confidentiality.

Responsibilities

• Organize and maintain the CEO’s calendar, meetings, and events (business and personal).
• Prepare correspondence, manage emails, and organize files and documents.
• Coordinate domestic and international travel arrangements and itineraries.

Skills

Calendar management

Administrative support

Travel coordination

Meeting preparation

Project management

Communication liaison

Discretion & confidentiality

Personal assistance

Job description

Executive Assistant to the CEO

About SEO Hacker: SEO Hacker is a premier digital marketing and SEO company committed to driving results through top-notch SEO and digital marketing strategies. We pride ourselves on innovation, creativity, and a relentless focus on achieving measurable success for our clients. We’re searching for a dedicated and highly organized Executive Assistant to support our CEO, ensuring both business and personal administrative tasks are handled with precision and care.

Job Summary:

The Executive Assistant to the CEO will be responsible for managing various aspects of the CEO’s professional and personal schedule, ensuring seamless operations and a balanced workflow. This role demands exceptional organizational skills, discretion, and the ability to handle multifaceted responsibilities with efficiency.

Responsibilities of an Executive Assistant

• Calendar Management: Organize and maintain the CEO’s calendar, scheduling meetings, appointments, and events, both business-related and personal.
• Administrative Support: Handle all administrative functions including preparing correspondence, managing email communications, and organizing files and documents.
• Travel Coordination: Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Meeting Preparation: Assist in the preparation and distribution of meeting agendas, take minutes, and ensure follow-up on key actions.
• Project Management: Assist with various projects, tracking progress, and ensuring timely completion of tasks.
• Communication Liaison: Act as the point of contact between the CEO and internal/external clients, maintaining professionalism at all times.
• Confidential Assistance: Handle sensitive information with the utmost confidentiality and discretion.
• Personal Assistance: Support personal administrative tasks as needed, further supporting the CEO’s work-life balance.

What Winning as an Executive Assistant Looks like

• Efficiency & Organization: You consistently manage and prioritize tasks efficiently, ensuring that the CEO’s schedule runs smoothly without conflicts or unnecessary stress.
• Proactive Problem Solving: You anticipate the needs of the CEO, proactively resolving issues before they arise, and suggesting improvements to enhance efficiency.
• Seamless Communication: Your communication is clear and effective, fostering strong relationships with internal teams and external contacts while maintaining the CEO’s strategic priorities.
• Discretion & Integrity: You safeguard confidential information with integrity, consistently exercising sound judgment in all interactions and document handling.
• Time Management: You adeptly balance multiple projects and schedules, always meeting deadlines with a high level of accuracy and attention to detail.
• Supportive Partnership: You provide unwavering support to the CEO, enabling them to focus on high-level strategic initiatives without being bogged down by administrative details.

A Few Things we Want you to Know

We are located in BF Paranaque – if you can’t make it to work on time because of our location, don’t apply!

Our interview process is more thorough and involved than you are used to because we’re looking for the right fit.

If you don’t know who the company really is because you did not take time to read our history, vision, mission, we will ask you to leave before your interview is over.

We work really hard all the time because we love what we do – and have tons of fun while doing it!

Don’t apply if you are just looking for a J-O-B – we are looking for people who REALLY WANT to work with us because of what we believe in.

Perks and Benefits

• Competitive salary and performance bonuses
• Comprehensive health and medical benefits
• Ongoing personal and professional development training by some of the best in the industry.
• 40-hour workweeks (We mean it. We Discourage Overtime and we don’t work on Saturdays and Sundays).
• Paid Leaves (Vacation, Sick, and Emergency).
• Performance bonus that can potentially amount to 14th and 15th month pay.
• Free life insurance and growing cash investment benefits
• Health and medical benefits and coverage
• Supportive and dynamic work environment with a strong team spirit