Executive Assistant to the CEO

Netrust Philippines Corporation; Makati; On-site; PHP 446,000 - 670,000; Full time

Job summary

Netrust Philippines Corporation is seeking an Executive Assistant to the CEO in Makati City. The role focuses on high-level support, calendar management, and seamless execution of the CEO’s priorities in a fast-paced environment.

The ideal candidate will be highly organized, discreet, and service-driven, with excellent communication and multitasking abilities. Responsibilities include executive scheduling, meeting coordination, travel logistics, and document management.

Qualifications

• Must be highly organized with strong attention to detail.
• Excellent written and verbal communication skills.
• Discretion, reliability, and professionalism in handling sensitive information.
• Ability to manage multiple responsibilities in a fast-paced environment.

Responsibilities

• Manage the CEO's daily calendar and schedule in coordination with the Sr. Executive Assistant.
• Provide the CEO with daily briefings and ensure readiness for meetings.
• Attend to the CEO’s daily needs and assist during office hours.
• Handle reimbursements, credit card payments, and expense reports.
• Coordinate executive-level meetings, agendas, and briefing materials.
• Maintain secure filing for administrative and financial documents.
• Ensure office and meeting spaces are organized and well-prepared.
• Coordinate domestic and international travel arrangements.
• Support CEO-led events and engagements.
• Maintain confidentiality and relationships with internal and external stakeholders.
• Coordinate with vendors for CEO or office needs.

Skills

Highly organized

Detail-oriented

Service-driven

Strong communicator

Discreet

Reliable

Multitasking

Job description

Executive Assistant to the CEO

Location: Makati City

Employment Type: Full-Time

About the Role

We are looking for a highly organized, detail-oriented, and service-driven Executive Assistant to the CEO who thrives in a fast-paced environment and can anticipate needs before they arise. This role supports the CEO in day-to-day activities, operational workflows, and high-level engagements, working closely with the Sr. Executive Assistant to ensure seamless execution of priorities. The ideal candidate is a strong communicator, discreet, reliable, and capable of managing multiple responsibilities with professionalism.

Executive Support & Calendar Management

• Manage the CEO’s daily calendar and schedule, in coordination with the Sr. Executive Assistant.

• Ensure appointments are properly arranged, confirmed, and prioritized.

• Provide the CEO with daily briefings and ensure readiness for all meetings and commitments.

• Anticipate conflicts and proactively provide solutions.

Day-to-Day CEO Support

• Attend to the CEO’s daily needs such as coffee, meals, and on-hand assistance during office hours.

• Support CEO during internal and external engagements as needed.

Administrative & Financial Support

• Handle and process CEO reimbursements, credit card payments, and expense reports.

• Maintain a well-organized filing system for administrative and financial documents.

Executive Meeting Coordination

• Assist in coordinating executive-level meetings, including meal arrangements, coffee service, agenda preparation, and briefing material development.

• Ensure meeting rooms are properly set up and equipped.

Document Management

• Maintain and oversee the CEO’s corporate and personal documents, both physical and digital, ensuring secure, systematic, and accurate record-keeping.

• Assist in the management and improvement of the document repository.

Office Coordination

• Maintain the CEO’s workspace to ensure it is organized, well-stocked, and conducive to productivity.

• Coordinate with internal teams such as Office Admin, HR, and Facilities for operational or maintenance concerns affecting the CEO’s work environment.

• Assist in ensuring overall office orderliness and readiness for executive-level activities.

Travel & Logistics Management

• Assist in coordinating domestic and international travel arrangements—including flights, accommodations, transport, and itineraries—in close coordination with the Sr. Executive Assistant.

• Ensure travel documents and schedules are complete, accurate, and prepared well in advance.

Event & Engagement Support

• Support the planning, coordination, and execution of CEO-led or executive-level events, meetings, and engagements.

• Prepare materials, kits, gifts, and logistics required for various functions.

Confidentiality & Relationship Management

• Manage sensitive information with utmost discretion and professionalism.

• Build and maintain strong relationships with internal stakeholders, business partners, and external contacts to facilitate the CEO’s priorities.

• Serve as a trusted representative of the CEO when interacting with teams and partners.

Procurement & Vendor Coordination

• Coordinate with vendors and suppliers regarding purchases, service requests, quotations, and deliveries related to CEO or office needs.