Executive Assistant

Milagrita Global Food Corporation; Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

Samgyupsalamat is seeking an Executive Assistant to support the CEO in Sta. Ana, Manila. The role requires highly organized, proactive, and discreet handling of executive duties and confidential information.

You will manage calendars, meetings, travel, correspondence, and cross-functional coordination to ensure smooth daily operations. The ideal candidate has at least 3 years of EA/PA experience, strong organizational and communication skills, and proficiency in Microsoft Office and Google

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• At least 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar executive support role.
• Strong organizational and time management skills with the ability to multitask effectively.
• High level of professionalism, integrity, and discretion in handling confidential information.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong problem-solving skills and the ability to anticipate executive needs.
• Able to work independently while collaborating effectively with cross-functional teams.
• Experience supporting C-level executives is an advantage.
• Willing to work on-site in Sta. Ana, Manila.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including preparing agendas, presentations, and meeting materials.
• Take meeting minutes and monitor action items to ensure timely follow-through.
• Screen, prioritize, and respond to emails, phone calls, and other correspondence on behalf of the CEO.
• Coordinate with internal departments, business partners, franchisees, suppliers, and external stakeholders.
• Prepare reports, presentations, business documents, and correspondence with accuracy and professionalism.
• Organize and maintain confidential files, records, and executive documents.
• Assist in planning company events, executive meetings, and business engagements.
• Monitor deadlines, projects, and deliverables, ensuring timely completion.
• Perform other executive and administrative duties as assigned.

Skills

Organizational skills

Time management

Discretion

Communication

Problem-solving

Independent work

Education

Bachelor's degree in Business Administration/Management/Communications or related field

Tools

Microsoft Office

Google Workspace

Job description

Executive Assistant to the CEO

Location: Sta. Ana, Manila
Employment Type: Full-time

About the Role

We are looking for a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and executive support to one of the CEOs of Samgyupsalamat. This role requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is resourceful, detail-oriented, and capable of handling confidential information with professionalism while ensuring the CEO's day-to-day operations run smoothly.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.

• Coordinate internal and external meetings, including preparing agendas, presentations, and meeting materials.

• Take meeting minutes and monitor action items to ensure timely follow-through.

• Screen, prioritize, and respond to emails, phone calls, and other correspondence on behalf of the CEO.

• Coordinate with internal departments, business partners, franchisees, suppliers, and external stakeholders.

• Prepare reports, presentations, business documents, and correspondence with accuracy and professionalism.

• Organize and maintain confidential files, records, and executive documents.

• Assist in planning company events, executive meetings, and business engagements.

• Monitor deadlines, projects, and deliverables, ensuring timely completion.

• Perform other executive and administrative duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field.

• At least 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar executive support role.

• Strong organizational and time management skills with the ability to multitask effectively.

• High level of professionalism, integrity, and discretion in handling confidential information.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.

• Strong problem-solving skills and the ability to anticipate executive needs.

• Able to work independently while collaborating effectively with cross-functional teams.

• Experience supporting C-level executives is an advantage.

• Willing to work on-site in Sta. Ana, Manila.