Executive Assistant to MD | Calendar, Board & Travel

Iph Inc; Philippines; On-site; PHP 350,000 - 550,000; Full time

Job summary

Iph Inc in the Philippines is seeking an experienced Executive Assistant to provide high-level administrative support to the Managing Director. You will proactively manage calendars, emails, and tasks, ensuring timely progression of priorities and confidentiality.

Key duties include coordinating meetings and events, preparing minutes, handling travel arrangements, and supporting board documentation and reporting with precise PowerPoint presentations and strong financial acumen.

Qualifications

• Minimum 5 years of experience in a similar executive support role.
• Advanced Microsoft Office skills: Outlook, Word, Excel and PowerPoint.
• Strong written and verbal communication abilities.
• Excellent time management with multitasking and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide executive level support to the Managing Director including calendar and inbox management.
• Coordinate meetings and events such as staff meetings and conferences, including catering and papers.
• Prepare minutes of meetings and circulate to relevant parties.
• Coordinate and collate documentation for Board and other meetings.
• Manage the preparation, review and distribution of PowerPoint presentations.
• Coordinate and manage travel and accommodation for the Managing Director.
• Support reporting requirements with financial acumen and deadlines.
• Process expense claims and credit card reconciliations promptly.
• Manage delegated approvals at the MD's discretion.
• Gather information from stakeholders and conduct analysis as needed.
• Maintain advanced MS Office documentation and reports.
• Perform other responsibilities as directed by the Company.

Skills

Executive support

MS Office

Communication

Tools

MS Office Suite

Job description

Iph Inc in the Philippines is seeking an experienced Executive Assistant to provide high-level administrative support to the Managing Director. You will proactively manage calendars, emails, and tasks, ensuring timely progression of priorities and confidentiality.

Key duties include coordinating meetings and events, preparing minutes, handling travel arrangements, and supporting board documentation and reporting with precise PowerPoint presentations and strong financial acumen.