Senior EA to Managing Director — 12-Month Contract

IPH Limited; Taguig; On-site; PHP 600,000 - 840,000; Full time

Benefits offered by this job

13th Month Bonus

Variable Performance Bonus

Annual Leave

Birthday Leave

Global Mobility

Mentorship

Career Development

Job summary

IPH Limited in the Philippines is seeking an Executive Assistant on a 12-month contract to support the Managing Director. You will proactively plan and manage administrative tasks, prioritise work, and ensure timely progress.

Key duties include managing calendars and inboxes, coordinating meetings and events, preparing minutes and board papers, arranging travel, and processing expenses. The role requires 5+ years of secretarial or EA experience and advanced Microsoft Office skills.

Qualifications

• Minimum 5 years’ experience in secretarial or EA roles.
• Advanced Microsoft Office skills required.
• Strong written and verbal communication.
• Ability to handle confidential information with discretion.
• Excellent time management and multitasking.

Responsibilities

• Provide executive support to the Managing Director including calendar and inbox management.
• Coordinate meetings and events, arrange catering and venues.
• Prepare minutes and circulate to attendees.
• Coordinate Board meeting documentation.
• Prepare, assemble, and distribute PowerPoint presentations.
• Arrange travel and accommodations for the Managing Director.
• Process expense claims and credit card reconciliations promptly.
• Manage delegated approvals and escalate deadlines.
• Gather information from stakeholders to support goals.
• Prepare high-quality correspondence and reports.

Skills

Communication skills

Time management

Interpersonal skills

Discretion and professionalism

Professional etiquette

Tools

Outlook

Word

Excel

PowerPoint

Job description

IPH Limited in the Philippines is seeking an Executive Assistant on a 12-month contract to support the Managing Director. You will proactively plan and manage administrative tasks, prioritise work, and ensure timely progress.

Key duties include managing calendars and inboxes, coordinating meetings and events, preparing minutes and board papers, arranging travel, and processing expenses. The role requires 5+ years of secretarial or EA experience and advanced Microsoft Office skills.