Executive Assistant to Managing Director Flexible Schedule

Essential Werkz Pte Ltd; Santo Niño 1st; On-site; PHP 279,000 - 446,000; Full time

Job summary

Essential Werkz Pte Ltd is seeking a reliable Personal Assistant to provide day-to-day business and personal support to the Managing Director in a fast-paced environment. You will manage schedules, coordinate meetings, and handle travel arrangements with discretion.

The role requires strong organisational and communication skills, flexibility to work outside normal hours, and the ability to coordinate with internal teams and external partners on a range of personal and professional tasks.

Qualifications

• Diploma or Degree in Business Administration, Business Management or related field preferred.
• Good organisational and time-management skills.
• Able to manage multiple tasks and changing priorities.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Responsible, detail-oriented and able to work independently.
• Able to handle confidential and personal matters professionally.
• Responsive and flexible with working hours according to the Managing Director’s schedule.
• Able to respond and provide support outside normal working hours, including Saturdays and Sundays, when required.
• Comfortable working in a fast-paced event environment.

Responsibilities

• Manage and coordinate the Managing Director’s daily schedule, appointments, meetings and reminders.
• Arrange and coordinate internal and external meetings.
• Manage end-to-end travel arrangements including air tickets, accommodation, transportation and travel itineraries.
• Assist with the Managing Director’s personal administrative matters, such as housing arrangements, insurance matters, medical appointments and other personal arrangements when required.
• Follow up on assigned matters and coordinate with internal teams, suppliers or external parties where necessary.
• Handle documents, correspondence and confidential information with discretion.
• Provide general administrative and coordination support to the Managing Director.
• Perform ad-hoc duties assigned by the Direct Supervisor.

Skills

Organisational skills

Time-management

Communication skills

Interpersonal skills

Microsoft Office

Education

Diploma or Degree in Business Administration/Management or related field

Tools

Microsoft Office

Job description

Essential Werkz Pte Ltd is seeking a reliable Personal Assistant to provide day-to-day business and personal support to the Managing Director in a fast-paced environment. You will manage schedules, coordinate meetings, and handle travel arrangements with discretion.

The role requires strong organisational and communication skills, flexibility to work outside normal hours, and the ability to coordinate with internal teams and external partners on a range of personal and professional tasks.