EXCECUTIVE ASSISTANT

S-Quad Realty And Development Corp.; Dasmariñas; On-site; PHP 279,000 - 502,000; Full time

Job summary

S-Quad Realty and Development Corporation seeks an Executive Assistant to work directly with the Managing Director in Dasmariñas, Cavite. The role requires a highly organized, proactive professional to provide administrative, coordination, and executive support.

Key duties include managing schedules, preparing documents, handling communications, coordinating with departments, and maintaining confidentiality. A related degree is preferred and strong MS Office/Google Workspace skills are essential.

Qualifications

• Bachelor's degree preferred in a related field.
• Experience as an Executive/Personal/Administrative Assistant is an advantage.
• Excellent written and verbal communication skills.
• Proactive, resourceful, and able to work independently.
• Proficient in Microsoft Office / Google Workspace.

Responsibilities

• Manage the Managing Director's schedule, appointments, meetings, and reminders.
• Prepare and organize documents, reports, presentations, and other executive materials.
• Handle correspondence, emails, and communications on behalf of the Managing Director when necessary.
• Coordinate with different departments and follow up on assigned tasks and action items.
• Assist in monitoring deadlines, priorities, and ongoing projects.
• Take meeting notes and ensure that important instructions and action points are properly documented.
• Maintain confidentiality of company and executive information.
• Assist with personal and business-related administrative matters as assigned.
• Perform other tasks and responsibilities that may be delegated by the Managing Director.

Skills

Excellent written and verbal comms

Highly organized

Proactive independent worker

Time management/follow-up

Education

Bachelor's degree in business/office management

Tools

Microsoft Office

Google Workspace

Job description

About the role

We are looking for a highly organized, reliable, and proactive Executive Assistant who will work directly with the Managing Director and provide administrative, coordination, and executive support.

Key responsibilities

• Manage the Managing Director's schedule, appointments, meetings, and reminders
• Prepare and organize documents, reports, presentations, and other executive materials
• Handle correspondence, emails, and communications on behalf of the Managing Director when necessary
• Coordinate with different departments and follow up on assigned tasks and action items
• Assist in monitoring deadlines, priorities, and ongoing projects
• Take meeting notes and ensure that important instructions and action points are properly documented
• Maintain confidentiality of company and executive information
• Assist with personal and business-related administrative matters as assigned
• Perform other tasks and responsibilities that may be delegated by the Managing Director

About you

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field is preferred
• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role is an advantage
• Excellent written and verbal communication skills
• Highly organized and detail-oriented
• Proactive, resourceful, and able to work independently
• Good time-management and follow-up skills
• Proficient in Microsoft Office / Google Workspace
• Able to handle confidential information with professionalism and discretion
• Flexible and willing to handle a variety of administrative and executive-related tasks
• Comfortable working directly with senior management

About us

S-Quad Realty and Development Corporation is seeking a trusted support to our Management team.