Executive Assistant to Leadership | Calendar & Travel

Fil-Estate CORE, Inc.; Mandaluyong; On-site; PHP 540,000 - 630,000; Full time

Job summary

Fil-Estate CORE, Inc. in Mandaluyong City is seeking an organised Executive Assistant to support senior management on a full-time basis. You will manage calendars, communications, and a range of administrative tasks that keep the executive office running smoothly.

The role offers the chance to operate at a strategic level, coordinating with internal teams and external partners. Strong English communication, discretion, and proactive problem-solving are essential for success in this position.

Qualifications

• Proven experience as an Executive Assistant/PA or similar administrative role in a corporate environment.
• Exceptional organizational and time management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal English communication; Filipino language skills are advantageous.
• Discretion and confidentiality in handling sensitive information and executive matters.
• Professional demeanour and ability to interact with senior stakeholders and diverse teams.
• Proactive problem-solving and independence with minimal supervision.
• Experience with scheduling software and document management systems.
• Knowledge of real estate or property management sectors is beneficial.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Prepare and organise meeting materials, agendas, and minutes for senior management.
• Handle confidential correspondence and communications on behalf of executives.
• Arrange travel itineraries, accommodation, and logistics for business trips.
• Maintain filing systems and manage document organisation in physical and digital formats.
• Process expenses, invoices, and financial documentation with accuracy.
• Serve as a point of contact for internal and external communications, managing calls and emails.
• Support the preparation of presentations, reports, and executive materials.
• Perform ad-hoc administrative duties and special projects for senior management.
• Liaise with departments to facilitate executive requirements and objectives.

Skills

Executive support

Organization

Communication

Discretion

Stakeholder management

Independent work

Scheduling platforms

Document management

Real estate knowledge

Tools

Microsoft Office Suite

Scheduling software

Document management systems

Virtual meeting platforms

Job description

Fil-Estate CORE, Inc. in Mandaluyong City is seeking an organised Executive Assistant to support senior management on a full-time basis. You will manage calendars, communications, and a range of administrative tasks that keep the executive office running smoothly.

The role offers the chance to operate at a strategic level, coordinating with internal teams and external partners. Strong English communication, discretion, and proactive problem-solving are essential for success in this position.