Executive Asisstant

Fil-Estate CORE, Inc.; Mandaluyong; On-site; PHP 540,000 - 630,000; Full time

Job summary

Fil-Estate CORE, Inc. in Mandaluyong City is seeking an organised Executive Assistant to support senior management on a full-time basis. You will manage calendars, communications, and a range of administrative tasks that keep the executive office running smoothly.

The role offers the chance to operate at a strategic level, coordinating with internal teams and external partners. Strong English communication, discretion, and proactive problem-solving are essential for success in this position.

Qualifications

• Proven experience as an Executive Assistant/PA or similar administrative role in a corporate environment.
• Exceptional organizational and time management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal English communication; Filipino language skills are advantageous.
• Discretion and confidentiality in handling sensitive information and executive matters.
• Professional demeanour and ability to interact with senior stakeholders and diverse teams.
• Proactive problem-solving and independence with minimal supervision.
• Experience with scheduling software and document management systems.
• Knowledge of real estate or property management sectors is beneficial.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Prepare and organise meeting materials, agendas, and minutes for senior management.
• Handle confidential correspondence and communications on behalf of executives.
• Arrange travel itineraries, accommodation, and logistics for business trips.
• Maintain filing systems and manage document organisation in physical and digital formats.
• Process expenses, invoices, and financial documentation with accuracy.
• Serve as a point of contact for internal and external communications, managing calls and emails.
• Support the preparation of presentations, reports, and executive materials.
• Perform ad-hoc administrative duties and special projects for senior management.
• Liaise with departments to facilitate executive requirements and objectives.

Skills

Executive support

Organization

Communication

Discretion

Stakeholder management

Independent work

Scheduling platforms

Document management

Real estate knowledge

Tools

Microsoft Office Suite

Scheduling software

Document management systems

Virtual meeting platforms

Job description

About the role
Fil-Estate CORE, Inc. is seeking a highly organised and proactive Executive Assistant to join our team in Mandaluyong City, Metro Manila. This is a full-time position that plays a crucial role in supporting senior management and ensuring the smooth operation of our executive office. As an Executive Assistant, you will be the backbone of our leadership team, managing calendars, communications, and administrative functions that directly impact the efficiency and effectiveness of our organisation. This role offers the opportunity to work at a strategic level, liaising with key stakeholders and contributing to the overall success of Fil-Estate CORE, Inc.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating appointments with internal and external stakeholders

• Preparing and organising meeting materials, agendas, and minutes for senior management

• Handling confidential correspondence and communications on behalf of executives

• Arranging travel itineraries, accommodation, and logistics for business trips

• Maintaining filing systems and managing document organisation in both physical and digital formats

• Processing expenses, invoices, and financial documentation with accuracy and attention to detail

• Serving as a point of contact for internal and external communications, managing phone calls and emails

• Supporting the preparation of presentations, reports, and other executive materials

• Performing ad-hoc administrative duties and special projects as required by senior management

• Liaising with various departments to facilitate executive requirements and organisational objectives

What we're looking for

• Proven experience as an Executive Assistant, PA, or similar administrative role in a corporate or professional environment

• Exceptional organisational and time management skills with the ability to prioritise multiple tasks effectively

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software

• Excellent written and verbal communication skills in English; Filipino language skills are advantageous

• Strong attention to detail and commitment to maintaining accuracy in all administrative tasks

• Discretion and confidentiality in handling sensitive information and executive matters

• Professional demeanour and the ability to interact effectively with senior stakeholders and diverse teams

• Proactive approach to problem-solving and the ability to work independently with minimal supervision

• Experience with scheduling software, document management systems, and virtual meeting platforms is preferred

• Knowledge of real estate or property management sectors would be beneficial

What we offer

At Fil-Estate CORE, Inc., we value our employees and are committed to creating a supportive and dynamic workplace. We offer competitive remuneration, opportunities for professional development and career progression, and a collaborative work environment where your contributions are recognised and appreciated. Our company culture emphasises teamwork, innovation, and integrity, providing employees with the chance to grow alongside a forward-thinking organisation. We also provide a range of employee benefits and support to ensure work-life balance and overall wellbeing.

About us

Fil-Estate CORE, Inc. is a respected organisation within the real estate and property management sector in the Philippines. We are committed to delivering excellence in all our endeavours and maintaining the highest standards of professional service. Our company values integrity, innovation, and customer-centricity, and we pride ourselves on fostering a workplace culture that encourages growth, collaboration, and continuous improvement. We are seeking talented individuals who share our values and are eager to contribute to our ongoing success.