Executive Assistant to GM Calendar, Travel & Ops

Sercomm Philippines Inc.; Calamba; On-site; PHP 420,000 - 660,000; Full time

Job summary

Sercomm Philippines Inc. is seeking an experienced Executive Assistant to support the General Manager in a manufacturing environment. You will manage calendars, arrange travel, screen communications, and prepare agendas and minutes for executive meetings.

Responsibilities include coordinating with Production, Engineering, HR, and Supply Chain, generating reports and dashboards, and ensuring confidentiality. The role requires 3–5 years of EA experience and strong MS Office skills.

Qualifications

• Education: Bachelor’s Degree in Business Administration, Engineering course, or related field.
• 3–5 years experience as Executive Assistant or similar role.
• Experience in manufacturing or corporate environment is an advantage.
• Strong MS Office skills (Excel, PowerPoint, Outlook).
• Excellent communication and organizational skills.
• Ability to work under pressure and handle multiple priorities.

Responsibilities

• Manage General Manager’s calendar, meetings, and appointments.
• Organize travel arrangements, accommodations, and itineraries.
• Screen calls, emails, and correspondence; prioritize urgent matters.
• Prepare meeting agendas, minutes, and follow-up actions.
• Act as liaison between GM and departments (Production, Engineering, HR, Supply Chain).
• Ensure timely communication of instructions, updates, and decisions.
• Coordinate cross-functional meetings and plant visits.
• Prepare reports, presentations, and dashboards (e.g., production status, KPIs).
• Consolidate data from departments for management review.
• Maintain confidential records and files.
• Monitor progress of key projects and initiatives; track action items.
• Assist in process improvements and operational planning.
• Arrange management meetings, plant reviews, and executive visits.
• Prepare materials and presentations for stakeholders.
• Handle sensitive information with strict confidentiality.
• Anticipate GM needs and provide proactive support.

Skills

Executive Support

Calendar Management

MS Office

Communication

Organizational Skills

Coordination

Education

Bachelor’s Degree in Business Administration

Engineering course

Tools

MS Office

Job description

Sercomm Philippines Inc. is seeking an experienced Executive Assistant to support the General Manager in a manufacturing environment. You will manage calendars, arrange travel, screen communications, and prepare agendas and minutes for executive meetings.

Responsibilities include coordinating with Production, Engineering, HR, and Supply Chain, generating reports and dashboards, and ensuring confidentiality. The role requires 3–5 years of EA experience and strong MS Office skills.