Founder's Right-Hand Executive Assistant

LevelUp; Philippines; Remote; PHP 600,000 - 1,000,000; Full time

Benefits offered by this job

HMO

Job summary

LevelUp, a Philippines-based outsourcing partner, is seeking an Executive Assistant to the founder of a growing US-based consulting business. You will manage calendars, coordinate schedules, prepare proposals and decks, and drive tasks to completion with minimal guidance.

Ideal candidates bring 4+ years supporting a founder or senior executive, excellent written English, and proficiency in Google Workspace and project tools.

Qualifications

• Experience supporting a founder, business owner, or senior executive.
• Strong written English and clear communication on first pass.
• Ability to manage calendars across multiple time zones (US hours).
• Familiarity with proposals, invoicing, and client correspondence is a plus.

Responsibilities

• Update proposals, verify numbers and terms, and manage the approval process.
• Manage 20+ meetings weekly and build a sustainable founder calendar with breaks and focus time.
• Resolve calendar conflicts and propose alternative dates when needed.
• Provide daily briefs on ongoing projects and priorities for the founder.
• Generate invoices, track payments, and chase overdue accounts.
• Screen CVs, schedule interviews, and coordinate hiring steps.
• Coordinate training sessions, agendas, and attendee communications.
• Turn raw content into polished, professional decks.
• Evaluate and set up simple task management tools for adoption.

Skills

Calendar management

US time zones

Stakeholder communication

Proactive problem solving

Written English

Tools

Google Workspace

Microsoft Office

Monday.com

ClickUp

Asana

Notion

Trello

Calendar Bridge

Reclaim

Zapier

Job description

LevelUp, a Philippines-based outsourcing partner, is seeking an Executive Assistant to the founder of a growing US-based consulting business. You will manage calendars, coordinate schedules, prepare proposals and decks, and drive tasks to completion with minimal guidance.

Ideal candidates bring 4+ years supporting a founder or senior executive, excellent written English, and proficiency in Google Workspace and project tools.