Executive Assistant to Founder | Scheduling, Proposals & Ops

LevelUp; Manila; A distancia; PHP 893.000 - 1.004.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

HMO + 13th month pay

Equipment provided

Descripción de la vacante

LevelUp is seeking an Executive Assistant to work with the founder of a growing US-based consulting business from the Philippines. You will manage the founder's calendar, respond to one-line instructions, and drive tasks to completion while identifying missing information and asking insightful questions.

You will build systems from the ground up, coordinate scheduling and retreats, prepare professional presentation decks, and ensure timely hiring and client-facing activities.

Formación

• Minimum 4 years directly supporting a founder or senior executive.
• Proven ability to drive tasks to completion with minimal prompting.
• Excellent written English and clear communication on the first pass.
• Strong calendar management across US time zones and protect focus time.

Responsabilidades

• Update proposals, verify numbers and terms, and manage approvals to avoid delays.
• Schedule 20+ meetings weekly and optimize the founder's calendar with breaks and focus time.
• Resolve calendar conflicts by suggesting alternatives and checking priorities.
• Provide daily briefs on ongoing projects and items needing founder attention.
• Generate invoices, track payments, and chase overdue accounts.
• Screen CVs, schedule interviews, and prepare next steps in hiring.

Conocimientos

Executive support

Calendar management

Written English

Independent decision-making

Herramientas

Google Workspace

Microsoft Office

Monday.com

ClickUp

Asana

Notion

Trello

Descripción del empleo

LevelUp is seeking an Executive Assistant to work with the founder of a growing US-based consulting business from the Philippines. You will manage the founder's calendar, respond to one-line instructions, and drive tasks to completion while identifying missing information and asking insightful questions.

You will build systems from the ground up, coordinate scheduling and retreats, prepare professional presentation decks, and ensure timely hiring and client-facing activities.