Remote Executive Assistant to Founder | Scheduling & Ops

oCommerce LLC; Metro Manila; Remote; PHP 640,000 - 767,000; Full time

Benefits offered by this job

Fully remote

USD 1,000 monthly

Direct work with Kristi

Job summary

oCommerce LLC is seeking an experienced Executive Assistant based in the Philippines to support Kristi, cofounder, with Blossomdale and Villa Copa coordination. The role focuses on day-to-day administration, scheduling staff, coordinating vendors, and keeping calendars accurate while handling sensitive information discreetly.

You will learn priorities in the first month, own recurring schedules and trackers, and provide clear recommendations when decisions require Kristi input.

Qualifications

• Minimum 5 years of executive-assistant experience, including supporting a founder.
• Experience coordinating employee schedules and coverage with minimal supervision.
• Excellent written and spoken English for US-based leadership.
• Able to organize competing priorities and anticipate gaps.
• Proficient in Google Workspace, calendars, sheets, and scheduling tools.

Responsibilities

• Maintain Kristi's daily/weekly priorities for Blossomdale and Villa Copa with clear owners and deadlines.
• Prepare and maintain employee schedules using staffing needs and availability.
• Coordinate shift changes, communicate updates, and confirm understanding of schedules.
• Follow up with employees, vendors, suppliers, and partners until tasks are completed.
• Coordinate routine admin, vendor quotes/orders, and operational requests.
• Keep calendars, staff availability, and records accurate for Kristi.
• Collect timesheets and expense/invoice records; flag discrepancies.
• Resolve routine coordination issues with clear options and recommendations.
• Support Kristi's inbox, meetings, and admin requests with discretion.

Skills

EA experience

Founder support

English fluency

Scheduling coordination

Google Workspace

Remote work setup

Job description

oCommerce LLC is seeking an experienced Executive Assistant based in the Philippines to support Kristi, cofounder, with Blossomdale and Villa Copa coordination. The role focuses on day-to-day administration, scheduling staff, coordinating vendors, and keeping calendars accurate while handling sensitive information discreetly.

You will learn priorities in the first month, own recurring schedules and trackers, and provide clear recommendations when decisions require Kristi input.