Executive Assistant [2639-247391]

LevelUp; Quezon City; On-site; PHP 335,000 - 603,000; Full time

Job summary

LevelUp in the Philippines is seeking an Executive Assistant to support the founder of a US-based consulting business. You will manage calendars, coordinate communications, and handle operational tasks to keep client work progressing smoothly.

This role rewards proactivity and sharp prioritization. You will help shape process systems from scratch and partner with leadership to move deals forward while keeping stakeholders informed.

Responsibilities

• Take tasks off the founder's plate and keep projects moving.
• Determine next steps, identify missing information, and ask insightful questions.
• Deliver completed tasks on time and accurately.
• Proactively manage the founder—follow up on outstanding items, adjust overloaded calendars, and flag stalled deals.

Job description

Company Overview

LevelUp is a specialist agency providing outsourcing solutions to agencies, software vendors, and website owners. For over seven years, we have successfully collaborated with a variety of companies, providing valuable technical, operational, and back-office support. We have a large team of skilled and passionate professionals who are committed to delivering high-quality work for our clients.

Position Overview

You will serve as the right hand to the founder of a growing US-based consulting business. The founder manages a full client workload, drives sales, delivers services, and oversees hiring. We are looking for a highly capable Executive Assistant who can seamlessly take tasks completely off their plate and keep projects moving without needing to be chased.

You will often receive concise, one-line instructions (e.g., "Can you make these changes to the proposal?" or "Find time with this client next week"). You are expected to determine the next steps, identify missing information, ask insightful questions, and deliver the completed task. You will also proactively manage the founder—following up on outstanding items, adjusting overloaded calendars, and flagging stalled deals before they become an issue.

Role Details

• Work Environment: The founder is fast-moving and managing a full schedule. Replies may not always be immediate, so persistent follow-up is expected.
• System Building: There are no established systems yet; you will have the opportunity to build them from the ground up.
• Leadership: You will work directly with a founder who values high-quality work, provides honest feedback, and quickly notices when you are making their life easier.

Reference: 2639-247391

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.