Personal Assistant to Founder

vamasters, Inc.; Naga; On-site; PHP 420,000 - 660,000; Full time

Job summary

vamasters, Inc. is seeking an Executive Assistant to organize, grow, and monetize a dynamic portfolio of ventures. You will manage calendars, lead outreach, and run research projects with initiative and strategic thinking.

You will own multiple workstreams, source opportunities, and track revenue impact while maintaining data-driven insights and efficient operations across initiatives.

Qualifications

• Proven background as an executive assistant, operations coordinator, or business support professional.
• Experience leading projects from start to finish.
• Strong research skills and ability to source market data.
• Experience with email outreach and tracking responses.
• Comfort with spreadsheets, trackers, and basic data analytics.
• Excellent written English and professional communication with brands.
• Strong prioritization and multitasking across parallel workstreams.
• Detail-oriented, dependable, and able to self-direct with minimal supervision.
• Good judgment when the manager is unavailable.

Responsibilities

• Handle calendars, scheduling, reminders, email organization, and document management across multiple ventures.
• Find partnership, sponsorship, and booking opportunities, then lead outreach and follow-up to lock them in.
• Set up and maintain contact databases, opportunity trackers, and pipeline records.
• Arrange bookings and shoots, organize deliverables, and follow payments through to receipt.
• Run market, vendor, competitor, and pricing research to support the launch of a new product-based business.
• Look into business setup requirements, startup costs, and vendor comparisons, and present clear recommendations.
• Create and maintain a goal framework that breaks annual objectives into quarterly, monthly, biweekly, and weekly actions.
• Put together a weekly performance review covering opportunities created, revenue influenced, costs avoided, and time saved.
• Use data and analytics to judge what's working, flag what isn't, and suggest strategy adjustments.
• Reset schedules and priorities on a fixed cadence so nothing stalls or gets dropped.
• Sort incoming work by urgency, revenue impact, and required involvement, escalating only what truly needs a decision.

Skills

Executive support

Leadership

Project management

Research

Email outreach

Data analysis

Written English

Prioritization

Tools

Notion

Asana

Trello

Airtable

Job description

Job Summary:

We're eager to find a highly capable Executive Assistant to help organize, grow, and monetize a fast-moving portfolio of creative and business ventures. The role extends far past calendar management: you'll uncover revenue opportunities, run outreach campaigns, lead research projects, and keep several initiatives advancing on your own. Our ideal hire is a critical thinker with leadership experience, sharp business instincts, and the confidence to make sound calls without waiting to be told.

Key Responsibilities:

• Handle calendars, scheduling, reminders, email organization, and document management across multiple ventures
• Find partnership, sponsorship, and booking opportunities, then lead outreach and follow-up to lock them in
• Set up and maintain contact databases, opportunity trackers, and pipeline records
• Arrange bookings and shoots, organize deliverables, and follow payments through to receipt
• Run market, vendor, competitor, and pricing research to support the launch of a new product-based business
• Look into business setup requirements, startup costs, and vendor comparisons, and present clear recommendations
• Create and maintain a goal framework that breaks annual objectives into quarterly, monthly, biweekly, and weekly actions
• Put together a weekly performance review covering opportunities created, revenue influenced, costs avoided, and time saved
• Use data and analytics to judge what's working, flag what isn't, and suggest strategy adjustments
• Reset schedules and priorities on a fixed cadence so nothing stalls or gets dropped
• Sort incoming work by urgency, revenue impact, and required involvement, escalating only what truly needs a decision

Mandatory Skills:

• Proven background as an executive assistant, operations coordinator, or business support professional
• Prior leadership experience and comfort owning projects from start to finish
• Strong research skills and the ability to source companies, contacts, and market data independently
• Experience running cold or warm email outreach, including follow-up sequences and response tracking
• Confident with spreadsheets, trackers, and basic data analysis for measuring performance
• Excellent written English and professional communication with outside brands and partners
• Strong prioritization and project management skills across several parallel workstreams
• Detail-conscious, dependable, and able to self-direct with minimal supervision
• Good judgment to make sensible decisions when the manager is unavailable

Preferred Skills:

• Experience supporting a founder, creator, or personal brand
• Background in the beauty, fashion, or creative industries
• Working knowledge of influencer partnerships, brand collaborations, or talent booking coordination
• Experience supporting an e-commerce or product business launch, including supplier sourcing
• Working knowledge of project management and CRM tools such as Notion, Asana, Trello, Airtable, or similar
• Ability to keep several projects moving at once and switch priorities without losing momentum
• Comfort setting up simple systems, trackers, and processes where none exist yet

Why Join Us:

This is an uncommon opportunity to partner closely with an ambitious entrepreneur across several growing ventures, with a real say in how the business is structured and where it goes next. You'll be trusted with true ownership instead of a narrow task list, and your impact will be clear and measurable within the first month. If you enjoy variety, autonomy, and building something from scratch, you'll flourish here.