Executive Assistant

Ultramanpower; Taguig; Híbrido; PHP 600 000 - 1 000 000; Tempo integral

Resumo da oferta

UltraManpower in the Philippines seeks an Executive Assistant to the Founder to provide direct administrative and executive support to the founder of a growing data center and IT infrastructure business. The role requires high organization, initiative, and the ability to coordinate with multiple stakeholders.

The successful candidate will manage calendars, draft correspondence, prepare reports, and ensure tasks and commitments are monitored and followed through in a hybrid work environment.

Qualificações

• Bachelor's degree required.
• 2–3 years of relevant experience in executive assistance or similar roles.
• Experience supporting a founder or senior management preferred.
• Strong written and verbal English communication.
• Proficient in Microsoft Office or Google Workspace (email, calendars, spreadsheets, presentations).
• Excellent organizational, time-management and multitasking skills.
• Discretion handling confidential information.
• Flexible and adaptable in a fast-paced environment.

Responsabilidades

• Manage the founder's calendar, appointments, meetings, and daily schedule.
• Handle business correspondence, draft emails, and coordinate communications with internal and external stakeholders.
• Prepare meeting agendas, presentation materials, reports, and other business documents.
• Monitor action items, deadlines, and pending commitments, ensuring timely follow-ups.
• Coordinate with advisers, suppliers, service providers, and other business contacts.
• Maintain organized records, files, and confidential business documents.
• Arrange business travel, meetings, and other logistical requirements.
• Provide general administrative and coordination support as the business expands.

Formação académica

Bachelor's degree in Business Administration, Management, Office Administration, or a related field

Ferramentas

Microsoft Office

Google Workspace

Descrição da oferta de emprego

Job description:

HIRING: Executive Assistant to the Founder

Location: BGC, Taguig City

Work Arrangement: Hybrid (Primarily reporting to the Founder's home office in BGC)

Target Start Date: Mid-November 2026

About the Role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to the Founder to provide direct administrative and executive support to the founder of a growing data center and IT infrastructure business in the Philippines.

The successful candidate will play an important role in managing the founder's day-to-day priorities, coordinating business activities, organizing communications, and ensuring that important tasks and commitments are properly monitored and followed through.

This is an excellent opportunity for someone who enjoys working in a growing business environment, can adapt to changing priorities, and is comfortable coordinating with different stakeholders.

Key Responsibilities

• Manage the founder's calendar, appointments, meetings, and daily schedule.
• Handle business correspondence, draft emails, and coordinate communications with internal and external stakeholders.
• Prepare meeting agendas, presentation materials, reports, and other business documents.
• Monitor action items, deadlines, and pending commitments, ensuring timely follow-ups.
• Coordinate with advisers, suppliers, service providers, and other business contacts.
• Maintain organized records, files, and confidential business documents.
• Arrange business travel, meetings, and other logistical requirements.
• Provide general administrative and coordination support as the business expands.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
• At least 2–3 years of relevant experience in executive assistance, administrative support, or a similar role.
• Previous experience supporting a business owner, founder, executive, or senior management is highly preferred.
• Strong written and verbal communication skills in English.
• Proficient in Microsoft Office or Google Workspace, particularly email, calendars, spreadsheets, and presentations.
• Excellent organizational, time-management, and multitasking skills.
• Demonstrates initiative, sound judgment, and the ability to work independently.
• Able to handle confidential information with professionalism and discretion.
• Flexible and adaptable in a fast-paced and evolving work environment.

Preferred Qualifications

• Experience supporting a foreign executive or working with international teams.
• Background in coordinating with external stakeholders, suppliers, or service providers.
• Familiarity with technology, IT infrastructure, or data center-related businesses is an advantage but not required.
• Ability to drive is a plus but not mandatory.

What We Are Looking For

We are looking for someone who does not simply wait for instructions but takes ownership of assigned tasks, anticipates the founder's needs, and ensures that important matters are followed through.

We encourage you to apply!

Work Location: In person