Executive Assistant to Executives | AI-Enhanced Efficiency

Inovus Building Solutions Inc.; Biñan; On-site; PHP 420,000 - 640,000; Full time

Job summary

Inovus Building Solutions Inc. invites applications for an Executive Assistant to provide high-level administrative and coordination support to executive management, ensuring efficient daily operations and effective decision-making.

The role involves managing calendars, coordinating meetings, preparing reports and business documents, handling correspondence, and facilitating communication with internal and external stakeholders, including arranging travel and events.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2–3 years in executive assistance or similar roles.
• Experience with AI productivity tools (ChatGPT, Copilot, Gemini).
• Familiar with Monday.com, Asana, Trello, ClickUp.
• Strong MS Office and Google Workspace skills.
• Proficient with email, calendars, and video meetings tools.
• Excellent written and verbal communication.
• Highly organized with attention to detail.
• Self-motivated, able to work independently.
• Discreet with confidential information.

Responsibilities

• Provide comprehensive administrative support to executive management.
• Coordinate meetings, agendas, minutes, and follow-ups.
• Prepare reports, presentations, memoranda, and letters.
• Manage emails, calls, and other communications.
• Arrange travel and executive events as needed.
• Organize and maintain files and confidential documents.
• Communicate clearly with executives to align on priorities.
• Use project tracking platforms to monitor tasks.
• Explore or implement AI tools to boost productivity.

Skills

AI productivity tools

Calendar management

Communication

Organization

Independent work

Education

Bachelor's degree in Business Administration or related field

Tools

Monday.com

Asana

Trello

ClickUp

Microsoft Teams

Slack

Zoom

Google Meet

ChatGPT

Microsoft Copilot

Google Gemini

Job description

Inovus Building Solutions Inc. invites applications for an Executive Assistant to provide high-level administrative and coordination support to executive management, ensuring efficient daily operations and effective decision-making.

The role involves managing calendars, coordinating meetings, preparing reports and business documents, handling correspondence, and facilitating communication with internal and external stakeholders, including arranging travel and events.