AI-Savvy Executive Assistant to Founders

D2B; Metro Manila; On-site; PHP 300,000 - 540,000; Full time

Job summary

Stair Scream and High Media, two creative agencies, seek a highly organized Executive Assistant. You will support the founder across both businesses, coordinating projects, managing calendars, and implementing AI-driven productivity solutions.

In a fast-paced NZ-time environment, you’ll streamline communications, prepare reports and presentations, and ensure operational efficiency while adapting to evolving priorities in marketing, production, and digital campaigns.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal English communication skills.
• Highly proactive, resourceful, and capable of working independently.
• Experience supporting senior executives or business owners.
• Comfortable working in a fast-paced, evolving environment.
• Strong proficiency in Microsoft 365 and Google Workspace.
• Experience using project management and collaboration tools.
• Confidence using AI tools to improve productivity and workflows.
• High attention to detail and strong problem-solving abilities.

Responsibilities

• Manage the founder's calendar, meetings, appointments, and daily priorities.
• Coordinate projects, deadlines, and communication across multiple businesses.
• Handle administrative tasks, documentation, and operational support.
• Prepare reports, presentations, meeting agendas, and follow-up action items.
• Streamline workflows and improve business processes using AI tools and automation.
• Assist with project management, task tracking, and team coordination.
• Liaise with clients, suppliers, and internal stakeholders professionally.
• Organize digital files, systems, and business documentation.
• Support creative and operational initiatives as business priorities evolve.
• Identify opportunities to improve efficiency and implement productivity solutions.

Skills

Calendar management

Project coordination

English communication

Independent work

Microsoft 365

Google Workspace

AI tools

Problem solving

Tools

Microsoft 365

Google Workspace

Asana

ClickUp

Monday.com

Trello

Notion

Zapier

Job description

Stair Scream and High Media, two creative agencies, seek a highly organized Executive Assistant. You will support the founder across both businesses, coordinating projects, managing calendars, and implementing AI-driven productivity solutions.

In a fast-paced NZ-time environment, you’ll streamline communications, prepare reports and presentations, and ensure operational efficiency while adapting to evolving priorities in marketing, production, and digital campaigns.