Executive Assistant To Ceo

Promethium Marketing Company; Quezon City; On-site; PHP 480,000 - 720,000; Full time

Job summary

Promethium Marketing Company in Quezon City, Philippines, is seeking an Executive Assistant to provide high-level administrative and executive support to the CEO, ensuring efficient daily operations and effective time management.

You will manage schedules, handle correspondence, prepare reports, coordinate meetings, and maintain confidential company information, while collaborating with department heads and external stakeholders to ensure timely completion of tasks.

Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and daily schedule.
• Handle emails, phone calls, and business correspondence on behalf of the CEO.
• Prepare reports, presentations, letters, meeting agendas, and other business documents.
• Coordinate executive meetings, record minutes, and monitor action items.
• Arrange business travel, hotel bookings, transportation, and travel itineraries.
• Maintain confidential files, records, and sensitive company information.
• Coordinate with department heads, employees, clients, and external stakeholders.
• Monitor deadlines and follow up on pending tasks and assignments.
• Assist in preparing expense reports, processing reimbursements, and organizing business documents.
• Support the CEO with administrative projects, presentations, and daily operational requirements.
• Organize and prioritize tasks to ensure timely completion of executive responsibilities.
• Perform other duties and special assignments as directed by the CEO.

Job description

Job Description

Provides high-level administrative and executive support to the Chief Executive Officer (CEO), ensuring efficient daily operations, effective time management, and smooth coordination of business activities. Responsible for managing schedules, handling correspondence, preparing reports, coordinating meetings, and maintaining confidential company information.

Job Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and daily schedule.


• Handle emails, phone calls, and business correspondence on behalf of the CEO.


• Prepare reports, presentations, letters, meeting agendas, and other business documents.


• Coordinate executive meetings, record minutes, and monitor action items.


• Arrange business travel, hotel bookings, transportation, and travel itineraries.


• Maintain confidential files, records, and sensitive company information.


• Coordinate with department heads, employees, clients, and external stakeholders.


• Monitor deadlines and follow up on pending tasks and assignments.


• Assist in preparing expense reports, processing reimbursements, and organizing business documents.


• Support the CEO with administrative projects, presentations, and daily operational requirements.


• Organize and prioritize tasks to ensure timely completion of executive responsibilities.


• Perform other duties and special assignments as directed by the CEO.