Executive Assistant

Phoebus Apollo Management Corporation; Quezon City; On-site; PHP 391,000 - 614,000; Full time

Benefits offered by this job

HMO

Paid leaves upon regularization

Job summary

Phoebus Apollo Management Corporation in Quezon City seeks a dedicated Executive Assistant to the CEO. You will manage and schedule the CEO’s meetings, coordinate with internal teams and external partners, and ensure timely, professional communications.

Handlers include maintaining the CEO’s calendar, organizing files, summarizing meeting notes, and following up on action items, while upholding discretion, confidentiality, and a polished appearance in all representations of the company.

Qualifications

• Strong written and verbal communication skills.
• Highly organized, punctual, and able to manage multiple tasks, schedules, and deadlines properly.
• Familiarity with the company’s operations, standards, and communication style.
• Able to work closely with the CEO and handle tasks with professionalism, discretion, and reliability.
• Presentable and professional in appearance, especially when representing the CEO or the company.
• Able to communicate clearly with internal team members, suppliers, third-party partners, and other external parties.
• Trustworthy, detail‑oriented, and capable of handling confidential information.

Responsibilities

• Manage and schedule the CEO’s meetings, appointments, and commitments effectively, ensuring there are no conflicts while considering priority, urgency, and importance.
• Ensure that all important communications are delivered on time, clearly, and in a professional manner.
• Track deadlines, approvals, requests, and pending tasks to make sure all items are properly accounted for and followed up in a timely manner.
• Organize and maintain the CEO’s calendar, reminders, files, documents, and other administrative requirements.
• Assist in coordinating with internal team members and external parties on behalf of the CEO when needed.
• Prepare, summarize, and follow up on meeting notes, action items, and assigned tasks.
• Help the CEO stay focused on high-priority responsibilities by filtering, organizing, and prioritizing tasks and information.

Skills

Strong written and verbalCommunication

Highly organized

Discretion and reliability

Presentable and professional

Clear communication with stakeholders

Trustworthy and detail-oriented

Job description

Key Responsibilities

• Manage and schedule the CEO’s meetings, appointments, and commitments effectively, ensuring there are no conflicts while considering priority, urgency, and importance.
• Ensure that all important communications are delivered on time, clearly, and in a professional manner.
• Track deadlines, approvals, requests, and pending tasks to make sure all items are properly accounted for and followed up in a timely manner.
• Organize and maintain the CEO’s calendar, reminders, files, documents, and other administrative requirements.
• Assist in coordinating with internal team members and external parties on behalf of the CEO when needed.
• Prepare, summarize, and follow up on meeting notes, action items, and assigned tasks.
• Help the CEO stay focused on high-priority responsibilities by filtering, organizing, and prioritizing tasks and information.

Qualifications

• Strong written and verbal communication skills.
• Highly organized, punctual, and able to manage multiple tasks, schedules, and deadlines properly.
• Familiarity with the company’s operations, standards, and communication style.
• Able to work closely with the CEO and handle tasks with professionalism, discretion, and reliability.
• Presentable and professional in appearance, especially when representing the CEO or the company.
• Able to communicate clearly with internal team members, suppliers, third-party partners, and other external parties.
• Trustworthy, detail‑oriented, and capable of handling confidential information.

Work Arrangement

• Full time and On‑site position
• Weekends off
• HMO and Paid Leaves upon regularization