Executive Assistant Team Lead

Our Clients; Pasig; On-site; PHP 1,000,000 - 2,000,000; Full time

Job summary

Our Clients is seeking a Senior Executive Assistant to lead a team of Executive Support professionals in a fast-paced, global environment. You will provide high-level support to senior executives, manage complex calendars, and coordinate across multiple time zones.

The role requires 5+ years in executive support, 2–3 years of people management, and strong English communication, with willingness to work mid-shift hours.

Qualifications

• Bachelor's Degree required.
• 5+ years in Executive Assistance or similar roles.
• 2–3 years in people management or team leadership.
• Experience supporting senior executives and international stakeholders.
• Excellent English communication, both oral and written.
• Strong calendar, organization and stakeholder management.
• Willingness to work mid-shift hours.

Responsibilities

• Lead, motivate, and support a team of Executive Support professionals.
• Provide high-level administrative support to senior executives and stakeholders.
• Manage complex calendars, schedules, meetings, and business activities.
• Coordinate with global stakeholders across different time zones.
• Handle confidential information with discretion and professionalism.
• Monitor team workload, performance, and quality of service.
• Build strong relationships with senior stakeholders and internal teams.
• Conduct research and prepare information to support executive decisions.
• Utilize productivity tools to improve workflow and communication.
• Maintain organized records and documentation.
• Identify opportunities to improve Executive Support processes and team efficiency.

Skills

Leadership

Calendar management

Stakeholder management

English communication

MS Office / productivity tools

Organizational skills

Discretion & professionalism

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Responsibilities

• Lead, motivate, and support a team of Executive Support professionals.
• Provide high-level administrative support to senior executives and stakeholders.
• Manage complex calendars, schedules, meetings, and business activities.
• Coordinate with global and international stakeholders across different time zones.
• Handle confidential and sensitive information with discretion and professionalism.
• Monitor team workload, performance, and quality of service.
• Build and maintain strong relationships with senior stakeholders and internal teams.
• Conduct research and prepare information to support executive decision-making.
• Utilize office productivity tools to improve workflow and communication.
• Maintain organized records and documentation.
• Navigate complex situations, anticipate stakeholder needs, and deliver quality outcomes.
• Identify opportunities to improve Executive Support processes and team efficiency.

What You Must Have

• Bachelor's Degree.
• At least 5 years of experience in Executive Assistance, Executive Support, or similar roles.
• 2–3 years of people management or team leadership experience.
• Experience supporting senior executives/senior stakeholders.
• Experience working with global or international stakeholders.
• Excellent oral and written English communication skills.
• Strong calendar management, organizational, and stakeholder management skills.
• Proficiency in Microsoft Office and other productivity tools.
• Willingness to work mid-shift hours.

What Sets You Apart

• Strong leadership and people management capabilities.
• Proven ability to manage and prioritize multiple executive-level requests.
• Excellent stakeholder management and relationship-building skills.
• Strong critical thinking and problem-solving abilities.
• Ability to anticipate the needs of senior stakeholders and team members.
• Experience working in a global/shared services or multinational environment.
• Highly professional, discreet, proactive, and adaptable.