Executive Assistant

Private Advertiser; Imus; On-site; PHP 420,000 - 580,000; Full time

Job summary

Private Advertiser is seeking an Executive Assistant to provide high-level administrative and operational support to senior management. You will manage calendars, coordinate meetings, prepare documents, and liaise with internal teams and external partners to ensure smooth daily operations.

The role requires discretion, strong organization, and initiative, with the ability to anticipate needs and manage competing priorities in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
• 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.
• Experience supporting a senior executive, business owner, or top-level management preferred.
• Excellent written and verbal communication skills.
• Strong organizational, coordination, and time-management abilities.
• Highly detail-oriented with the ability to manage multiple priorities and deadlines.
• Proficient in Microsoft Office applications and Google Workspace.
• Strong interpersonal skills with professional communication across levels.
• Demonstrates integrity, discretion, and confidentiality in handling sensitive information.
• Capable of working independently with initiative and minimal supervision.
• Flexible, dependable, proactive, and solutions-oriented.

Responsibilities

• Manage the executive's calendar, appointments, meetings, and daily schedule while ensuring priorities are properly organized.
• Arrange meetings, prepare agendas, coordinate participants, and ensure all necessary documents and materials are available.
• Handle emails, calls, correspondence, and other communications professionally and efficiently.
• Prepare presentations, reports, meeting minutes, correspondence, and other business documents.
• Coordinate business travel arrangements, transportation, accommodations, and detailed itineraries.
• Track commitments, deliverables, deadlines, and follow-ups to ensure timely completion.
• Liaise with department heads, employees, clients, suppliers, and other stakeholders on behalf of the executive.
• Maintain organized files, business records, and confidential documents with proper information handling.
• Conduct research, gather information, and prepare summaries or recommendations to support executive decisions.
• Assist in coordinating business initiatives, special projects, and other assignments as directed.
• Provide administrative and personal support related to the executive's professional activities.
• Anticipate scheduling conflicts, identify concerns, recommend solutions, and ensure smooth execution of priorities.

Skills

Excellent communication

Organization

Time management

Independent working

Discretion

Interpersonal skills

Problem solving

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

Job Overview

The Executive Assistant provides high-level administrative, organizational, and operational support to senior management, ensuring the efficient execution of daily activities, priorities, and business commitments. This role serves as a key point of coordination between the executive and internal and external stakeholders, requiring excellent judgment, discretion, attention to detail, and the ability to anticipate needs and proactively manage priorities.

Key Responsibilities

• Manage the executive's calendar, appointments, meetings, and daily schedule while ensuring priorities are properly organized.




• Arrange meetings, prepare agendas, coordinate participants, and ensure all necessary documents and materials are available.




• Handle emails, calls, correspondence, and other communications professionally and efficiently.




• Prepare presentations, reports, meeting minutes, correspondence, and other business documents.




• Coordinate business travel arrangements, transportation, accommodations, and detailed itineraries.




• Track important commitments, deliverables, deadlines, and follow-ups to ensure timely completion.




• Liaise with department heads, employees, clients, suppliers, and other external stakeholders on behalf of the executive.




• Maintain organized files, business records, and confidential documents while ensuring proper information handling.




• Conduct research, gather relevant information, and prepare summaries or recommendations to support executive decisions.




• Assist in coordinating business initiatives, special projects, and other assignments as directed.




• Provide necessary administrative and personal support related to the executive's professional activities.




• Anticipate scheduling conflicts, identify potential concerns, recommend solutions, and ensure smooth execution of daily priorities.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field.




• At least 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.




• Previous experience supporting a senior executive, business owner, or top-level management is highly preferred.




• Excellent written and verbal communication skills.




• Strong organizational, coordination, and time-management abilities.




• Highly detail-oriented, with the ability to manage multiple priorities and competing deadlines.




• Proficient in Microsoft Office applications and Google Workspace.




• Strong interpersonal skills and the ability to communicate professionally with different levels of the organization.




• Demonstrates integrity, discretion, and a high level of confidentiality when handling sensitive information.




• Capable of working independently, exercising sound judgment, and taking initiative with minimal supervision.




• Flexible, dependable, proactive, and solutions-oriented.

Key Competencies

• Executive Support and Calendar Management




• Communication and Stakeholder Management




• Organization and Time Management




• Confidentiality and Professional Discretion




• Attention to Detail and Accuracy




• Initiative and Proactive Problem-Solving




• Adaptability and Flexibility




• Judgment and Decision-Making