Executive Assistant & Project Management Officer

DHL Global Forwarding; Philippines; On-site; PHP 420,000 - 700,000; Full time

Job summary

DHL Global Forwarding in the Philippines is seeking an Executive Assistant to provide day-to-day administrative support for the board department and cross-divisional projects. You will arrange meetings, develop agendas, and manage routine tasks to assist the team’s operations.

The role requires data gathering, report preparation, and maintaining files while ensuring adherence to standard processes and policies. Strong English communication is essential for success.

Qualifications

• At least 10 years of working experience, preferably from logistics experience in Freight Forwarding.
• Knowledge in Microsoft Office Word, Excel, Power Point.
• Proficiency in English verbally and in written.
• Have responsibility on the assigned task & work Independently (minimal supervision).
• Positive Mindset (able adapt to changes).
• Fast learner & Proactive.

Responsibilities

• Provide day-to-day administrative support for activities such as arranging meetings and developing agendas.
• Perform assigned tasks of repetitive nature to support other team members.
• Undertake tasks such as data gathering, entering and validation.
• Gather standard data for formulations of recommendations and presentations.
• Prepare routine reports and updates for decision papers and recommendations.
• Enter and share routine information to keep teams updated.
• Maintain and update files according to standard procedures.
• Follow and achieve compliance with set processes and policies.
• Check recurring routine issues faced during delivery and elevate as needed.

Skills

Proficient English

Independent worker

Fast learner

Proactive

Positive mindset

Adaptable

Education

Degree in Business Administration or related subject

Tools

Microsoft Office

Job description

Executive Assistant

• Under direct supervision, provide day-to-day administrative support for activities such as arranging meetings, developing agendas, etc. for board department and/ or cross divisional projects.
• Perform assigned tasks of generally repetitive nature to support other team members
• Undertake tasks such as data gathering, entering and validation.
• Gather standard and readily available data for formulations of recommendation, decision papers and presentations.
• Undertake preparation of routine reports and updates for decision papers and recommendations.
• Enter and share routine information regarding results, analysis, etc. to keep teams updated
• Maintain and update files according to standard procedures
• Follow and achieve compliance with set processes and policies
• Check recurring routine issues faced during delivery, else elevate to supervisor for inputs and guidance

PMO

• Establishes and maintains project management standards, governance, and best practices to ensure projects are delivered on time, within scope, and budget.
• Provides oversight, reporting, and support to project teams, aligns projects with business strategy, and enables informed decision-making through portfolio management and performance tracking.

Key Capabilities/ Competencies/ Expected Years Of Experience

• At least 10 years of working experience, preferably from logistics experience in Freight Forwarding
• Knowledge in Microsoft Office Word, Excel, Power Point
• Proficiency in English verbally and in written
• Have responsibility on the assigned task & work Independently (minimal supervision)
• Positive Mindset (able adapt to changes)
• Fast learner & Proactive

Educational Qualifications

• Degree in Business Administration or related subject