Executive Assistant

Aickman and Greene; Cavite City; On-site; PHP 279,000 - 390,600; Full time

Job summary

A logistics and operations company in Cavite City is seeking an experienced Executive Assistant for support in logistics and motorpool functions. The role involves providing high-level administrative assistance to senior management, overseeing fleet operations, and maintaining operational discipline. Candidates should possess strong organizational skills, proficiency in office applications, and the ability to handle sensitive information. Familiarity with logistics systems is a plus. This position offers opportunities to work in a dynamic environment.

Qualifications

• Experience as an Executive Assistant or similar role preferred.
• High level of professionalism and discretion.
• Ability to manage confidential information.

Responsibilities

• Provide administrative support to executives, managing calendars.
• Oversee logistics operations and vehicle maintenance.
• Assist in implementation of security policies.

Skills

Organizational skills

Communication abilities

Multitasking

Detail-oriented

Education

Background in Logistics or Fleet Management

Tools

Basic office applications

Reporting tools

Job description

Job Summary

The Executive Assistant – Logistics & Motorpool Operations provides high‑level administrative and operational support to senior management while overseeing logistics and motorpool‑related functions. This role requires strong organizational skills, discretion, and operational discipline, with a background in logistics, motorpool, or related fields. A military background is an advantage but not required.

Key Responsibilities

Executive Assistant Functions

• Provide direct administrative support to executives, including calendar management, assist in strategic planning, meeting coordination, and travel arrangements
• Prepare correspondence, reports, presentations, and briefing materials for management
• Handle confidential and sensitive information with professionalism and discretion
• Act as a liaison between executives, internal departments, and external partners
• Monitor follow‑ups, deadlines, and action items to ensure timely completion
• Support executive‑level planning, scheduling, and decision‑making processes
• Support the implementation and monitoring of administrative security affairs policies and procedures
• Liaise with security personnel, service providers, and management on security‑related matters

Logistics & Motorpool Operations

• Oversee vehicle and fleet utilization, availability, and maintenance scheduling
• Coordinate transport and logistics requirements to support company operations
• Maintain accurate records of vehicle usage, fuel consumption, repairs, and inventory
• Ensure compliance with safety standards, company policies, and operational procedures
• Coordinate with drivers, mechanics, vendors, and logistics partners to resolve issues
• Assist in planning and implementing improvements to logistics and fleet operations

Administrative Security Functions

• Support the implementation and monitoring of administrative security affairs policies and procedures
• Coordinate access control records, visitor logs, ID issuance, and security documentation
• Assist in incident reporting, investigations, and follow‑up actions
• Liaise with security personnel, service providers, and management on security‑related matters

Qualifications and Requirements

• Background in Logistics, Motorpool/Fleet Management, or related field; Military experience is an advantage but not required
• Proven experience as an Executive Assistant, Administrative Officer, or similar role preferred
• Strong organizational, multitasking, and time‑management skills
• Excellent communication and coordination abilities
• High level of professionalism, discretion, and attention to detail
• Proficient in basic office applications and reporting tools

Preferred Skills

• Experience supporting senior executives or management teams
• Familiarity with fleet management or logistics systems
• Ability to work independently and handle multiple priorities