Executive Assistant (PH)

Assistantly; Philippines; On-site; PHP 1,846,153 - 3,076,923; Full time

Benefits offered by this job

Competitive pay above market rates

Paid Holidays and PTO

Performance, Tenure, and Health & Wellness bonuses

Opportunities for professional development

Job summary

Assistantly, a leading provider of support talent in the Philippines, seeks an Executive Assistant to manage critical administrative functions for senior leaders. Responsibilities include managing schedules, preparing documents, and facilitating communication. The ideal candidate has over 3 years of experience, is proficient with Google Workspace and project management tools, and can work US hours. Benefits include competitive pay, paid leave, and professional development.

Qualifications

• 3+ years of executive assistant or operations experience.
• Experience in fast-paced, high-expectation environments.
• Available to work during US hours.

Responsibilities

• Manage inboxes, calendars, scheduling, and follow-ups for executives.
• Prepare documents, reports, and meeting notes to support decision-making.
• Maintain effective communication flow between clients and stakeholders.

Skills

Executive assistant experience

Project management tools proficiency

Google Workspace experience

AI tools proficiency

Stakeholder management

Business-fluent English

Tools

Asana

ClickUp

Trello

Monday.com

Jira

Notion

Job description

Assistantly is a leading provider of highly vetted support talent, specializing in placing executive assistants and operators into dynamic, high-expectation client environments. We offer ongoing coaching and success management to ensure both our clients and team members thrive.

As an Executive Assistant, you will play a pivotal role in supporting senior leaders and driving operational excellence. You will be responsible for managing critical administrative functions, facilitating communication, and ensuring seamless day-to-day operations.

Key Responsibilities

• Manage inboxes, calendars, scheduling, and follow-ups for executives
• Prepare documents, reports, and meeting notes to support decision‑making
• Coordinate tasks, timelines, and daily priorities across multiple stakeholders
• Support light operations, project management, and reporting activities
• Conduct research to inform strategy and executive decisions
• Handle personal and administrative support items as needed
• Maintain effective communication flow between clients and stakeholders
• Operate from established SOPs while identifying and implementing process improvements

Qualifications

• 3+ years of executive assistant or operations experience

• Experience working in fast‑paced, high‑expectation environments
• Experience owning and driving projects end‑to‑end, including timelines, dependencies, and stakeholder coordination
• Strong experience with Google Workspace
• Proficiency with common project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion or similar)
• Proficiency with common AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly or similar)
• Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executives
• Business‑fluent written and verbal English
• Based in the Philippines
• Available to work during US hours
• Quiet home workspace suitable for remote work
• Headset and webcam for remote meetings
• Backup internet and/or backup power for remote work continuity

Benefits

• Competitive pay above market rates
• Paid Holidays and PTO
• Part‑time or Full‑time positions tailored to your availability
• Performance, Tenure, and Health & Wellness bonuses
• Opportunities for professional development within the Assistantly community
• Be part of a vibrant and supportive community of professionals