Executive Admin Assistant — Office & Coordination Pro

Private Advertiser; Philippines; On-site; PHP 201,000 - 312,000; Full time

Job summary

Private Advertiser in Makati City, Metro Manila, is seeking a dedicated Admin Assistant to support day-to-day operations in a full-time role. You will be the backbone of the office, handling schedules, correspondence, filing, and client onboarding with discretion.

The ideal candidate has a high school diploma, proven administrative experience, excellent organisational and communication skills, and proficiency in MS Office.

Qualifications

• High school diploma or equivalent; admin/business studies are advantageous.
• Proven experience as Administrative Assistant or in a similar administrative support role.
• Excellent organisational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication in English; additional languages a plus.
• Proficiency in Microsoft Office applications and familiarity with office management software.

Responsibilities

• Managing and organising office schedules, appointments, and meetings for senior staff and clients
• Handling correspondence, emails, and telephone inquiries professionally and promptly
• Preparing and maintaining administrative documentation, records, and filing systems
• Coordinating office supplies and equipment procurement to ensure smooth operations
• Assisting with data entry, document formatting, and report preparation
• Scheduling and coordinating meetings, including arranging venues, refreshments, and materials as needed
• Supporting client onboarding processes and ensuring all necessary paperwork is completed accurately
• Maintaining confidentiality and handling sensitive information with discretion
• Liaising between departments and external stakeholders to facilitate communication and project coordination
• Performing general office duties including reception support and administrative problem-solving

Skills

Organisational skills

Time management

Communication

Microsoft Office

Attention to detail

Discretion

Teamwork

Problem solving

Flexibility

Education

High school diploma

Admin/Business qualification (adv)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Private Advertiser in Makati City, Metro Manila, is seeking a dedicated Admin Assistant to support day-to-day operations in a full-time role. You will be the backbone of the office, handling schedules, correspondence, filing, and client onboarding with discretion.

The ideal candidate has a high school diploma, proven administrative experience, excellent organisational and communication skills, and proficiency in MS Office.